Procurement Operations Specialist

Responsibilities

• Own the department's recurring reporting cadence — portfolio status, purchase orders and subcontracts approaching closeout or past due for review by Procurement leadership.
• Build and maintain dashboards and reports from procurement systems that track department-wide KPIs: cycle time, on-time delivery, closeout aging, spending, and savings.
• Monitor department-wide compliance with prime contract requirements and company policy, identifying trends or systemic gaps rather than auditing individual transactions.
• Revise and maintain department policies and procedures ensuring compliance with prime contract requirements and company policy.
• Aggregate and report on supplier delivery performance and expediting activity across the portfolio, surfacing patterns of delay or non-performance to leadership.
• Track department-wide receipt and invoice reconciliation metrics (e.g., match-exception rates, aging) to identify process bottlenecks between Procurement, Accounts Payable, and Shipping/Receiving.
• Maintain department level tracking of supplier compliance documentation (e.g., COI currency rates) and flag systemic gaps.
• Own department record-keeping standards, ensuring procurement and subcontract files are maintained consistently and remain audit ready.
• Report on subcontract and purchase order closeout aging across the department, highlighting where closeout activity is lagging targets.
• Prepare procurement business reviews and management reporting packages summarizing department performance, risks, and improvement opportunities.
• Identify deficiencies or performance risks at a departmental or portfolio level that could jeopardize supplier delivery or contract compliance and escalate to Procurement leadership.
• Lead process-improvement initiatives to accelerate department cycle time and enhance supplier collaboration, partnering with Buyers and Contract Administrators on implementation.
• Serve as the department's point of contact for procurement systems administration and reporting tool maintenance.
• Lead or support department-wide implementation of new procurement/ERP software and reporting tools, including requirements gathering, testing, data migration, training, and rollout to Buyers and Contract Administrators.
• Perform other procurement operations or departmental reporting duties as assigned by Procurement leadership.

Key Qualifications and Skills

• Proven ability to build and maintain effective working relationships with internal customers, suppliers, and Procurement staff across the department.
• A bachelor's degree in a relevant field with at least 4 years of related experience, or 12 years of relevant experience without a degree.
• Prior experience building department-level reports, dashboards, or business reviews from procurement or ERP systems required.
• Experience supporting or leading procurement/ERP software implementations or system transitions preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, data modeling) required; experience with procurement/ERP reporting tools or BI platforms (e.g., Power BI, Tableau) preferred.
• Ability to perform job duties with little to no supervision, managing competing reporting deadlines in a fast-paced environment.
• Strong analytical skills, with the ability to translate departmental data into clear findings and recommendations for leadership.
• Experience working in a U.S. Government (DOE or DOD) environment preferred.
• Working understanding of warehouse, shipping/receiving, and/or material handling operations.
• Nuclear or related industry experience preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to multitask and manage a sizable workload in a fast-paced, deadline-driven environment.
• Strong verbal and written communication skills; comfortable escalating issues professionally.
• High degree of trust and integrity; communicate openly, displays respect, and fosters teamwork.

Job Functions

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the contractor must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the contractor has a reasonable understanding of the job duties/expectations.

• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day
• Travel required: 0-5%