Procurement Officer

Join an established engineering and hydraulic business as a Procurement Officer, supporting day-to-day purchasing across local and international suppliers. You’ll manage purchase orders, supplier follow-ups, delivery schedules, freight coordination, procurement records, and project requirements while ensuring materials and equipment are sourced accurately and on time. This is an excellent opportunity for a detail-oriented procurement professional to take ownership of transactional purchasing and contribute to efficient supply chain operations.

• Process purchasing requests from Engineering, Service, Sales, Stores and Operations.
• Procure hydraulic components, materials, equipment and subcontracted services in accordance with approved requirements.
• Interpret Bills of Materials, technical specifications, quantities and delivery priorities.
• Raise accurate purchase orders and issue them to approved local and international suppliers.
• Obtain supplier confirmations, pricing, availability, lead times and expected delivery dates.
• Monitor open purchase orders through to delivery and completion.
• Allocate purchased items and costs to the correct project, job or inventory requirement.
• Identify pricing discrepancies, supply risks and potential delays and escalate them promptly.
• Coordinate project procurement involving multiple components, suppliers and delivery timeframes.
• Monitor long lead-time and critical items against engineering and project schedules.
• Support min/max inventory replenishment, overseas stock ordering and reactive service procurement.
• Act as a primary contact for suppliers across Australia, China, Europe, the United States and other markets.
• Follow up order confirmations, production progress, ETAs, shipment readiness and documentation.
• Monitor supplier performance across delivery, quality, responsiveness and cost effectiveness.
• Support supplier selection, onboarding and due diligence activities.
• Provide current procurement and delivery updates to relevant internal stakeholders.
• Coordinate domestic and international freight with suppliers and carriers.
• Arrange freight bookings through DHL, DHL Express and other approved logistics platforms.
• Prepare or coordinate shipping, collection, export and carrier documentation.
• Track shipments through to delivery and maintain accurate freight and ETA information.
• Coordinate incoming deliveries with Stores personnel.
• Investigate shortages, damaged goods, incorrect items and delivery discrepancies.
• Support warranty claims, returns and non-conforming product processes.
• Maintain accurate procurement information within Tradify, MYOB, spreadsheets and the master procurement tracker.
• Record purchase orders, item codes, supplier details, pricing, quantities, ETAs and freight information.
• Monitor the procurement mailbox and progress purchasing requests through to completion.
• Maintain organised procurement documentation in accordance with recordkeeping requirements.
• Obtain competitive pricing and identify cost-saving and value-for-money opportunities.
• Produce reports on outstanding orders, delivery risks and supplier performance.
• Identify opportunities to improve purchasing administration and supplier follow-up.
• Other role-specific duties as they arise.