Payroll Analyst

Harbor is a rapidly growing, private equity-backed global professional services company investing in its people, technology, and operational capabilities to support continued growth. As a Payroll Analyst, you'll join a collaborative global Talent team at an exciting time as we modernize our payroll and HR technology ecosystem and transform how payroll is delivered across the business.

This is more than a payroll processing role. You'll help deliver accurate, compliant payroll for a growing global workforce while contributing to technology enhancements, process improvements, and automation initiatives that create a more efficient, scalable, and employee-centric payroll function. Working across multiple countries, states, and jurisdictions, you'll navigate complex regulatory requirements while partnering with HR, Finance, Technology, and business leaders to build best-in-class payroll operations.

The ideal candidate has experience with modern HRIS platforms and is energized by using technology to improve processes, strengthen compliance, and enhance the employee experience. They thrive in a fast-paced, growth-oriented environment, embrace continuous improvement, and are excited by the opportunity to help shape a modern global payroll function while growing their career with Harbor. This is a full-time, fully remote role that can be worked from anywhere in United States (EST hours).

RESPONSIBILITIES:

Payroll Administration

• Coordinate and process payroll in multiple countries ensuring accuracy, confidentiality, and timeliness in all transactions
• Review and verify payroll data and reports for precision. Liaise with the Finance department on reporting requirements to ensure transparency of payroll changes
• Ensure payroll database reflects current and accurate information
• Process all payroll data entries relevant to the employee lifecycle – new hires, salary increases, bonus, commission, garnishments, benefit deduction changes, separations
• Calculate adjustments, special pays, retroactive payments, and overpayment of wages; issue manual payments as required
• Calculate separation payments in compliance with Company policies and local laws
• Perform analysis and preparation of payroll related year end schedules and ensure accuracy of year end returns processed by payroll vendor
• Track time entry and enter timesheet adjustments
• Partner with Payroll Manager and other internal departments on audit requests
• Respond to unemployment claims, verify calculations, dispute erroneous claims, and approve bills for payment
• Respond to employment verifications
• Assist employees with payroll issues and questions
• Identify opportunities to improve payroll processes through automation, technology, and standardized global practices
• Maintain payroll controls, documentation, and audit processes to ensure data integrity and regulatory compliance
• Support integration activities related to acquisitions, new countries, or organizational growth, ensuring a seamless employee experience
• Contribute to the ongoing optimization of Harbor's HR technology ecosystem, including Workday, ADP, and future payroll solutions
• Perform other duties as assigned

Benefits Administration:

• Validate and ensure accuracy of system configuration and deductions
• Process payroll entries needed for employee benefit changes
• Assist with annual healthcare renewals and open enrollment process

QUALIFICATIONS:

• At least three years’ experience in payroll administration
• Knowledge of local, state, and federal employment laws and regulations, particularly related to pay practices
• Working experience with Workday required; ADP and OSV strongly preferred
• Strict adherence to confidentiality, data privacy, and data protection
• Ability to understand benefit plans and application to payroll
• Detailed oriented, self-motivated and organized
• Strong customer service, communication, and time management skills
• Strong mathematical skills, with the ability to perform accurate calculations
• Strong analytical skills and ability to determine root causes of issues and find solutions
• Must be proficient in Microsoft Office, including strong use of Excel demonstrating ability to generate and analyze complex reports