Executive Assistant

Position: Executive Assistant

Working Hours: US Hours (9am-5pm EST)

Full-Time, Remote Work.

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The successful candidate will manage calendars, coordinate meetings, handle confidential information, and ensure the smooth day-to-day running of executive operations. This role requires exceptional communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange domestic and international travel, accommodation, and itineraries.
• Screen and manage emails, phone calls, and correspondence on behalf of executives.
• Prepare reports, presentations, documents, and meeting materials.
• Maintain accurate records, files, and confidential documentation.
• Assist with project coordination and monitor deadlines.
• Liaise with clients, stakeholders, and internal departments professionally.
• Organise company events, meetings, and executive functions.
• Handle expense reports, invoices, and other administrative tasks.
• Conduct research and compile information to support business decisions.
• Prioritise incoming requests and ensure urgent matters are addressed promptly.
• Assist with process improvements and administrative efficiencies.
• Perform general administrative duties and provide ad hoc support as required.

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Experience using CentralReach within an Applied Behavior Analysis (ABA) environment is essential.
• Friendly, outgoing, and approachable personality with excellent interpersonal skills.
• Highly detail-oriented with strong organisational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving skills and a proactive approach to work.
• Ability to work independently while collaborating effectively with a team.
• Reliable, organised, and committed to providing exceptional administrative support.