Executive Assistant

Key Responsibilities

● Manage calendars, inboxes, meetings and scheduling
● Book international travel, accommodation and manage visa applications
● Coordinate reservations, gifting and other personal administration
● Draft professional emails and communications on behalf of the founder
● Conduct research and complete ad hoc administrative projects
● Support operational tasks across the business when required
● Carry out targeted outreach via email to clients, candidates or partners
● Join hiring interviews when needed and confidently represent the business
● Handle confidential information with professionalism and discretion

What We're Looking For

Essential:

● 4+ years' experience as an Executive Assistant or in a similar role
● Exceptional organisational and time management skills
● Excellent written and verbal English communication
● Strong copywriting ability with a natural, professional writing style
● Confident speaking with candidates, clients and stakeholders
● Highly proactive with a strong bias towards taking action
● Able to work independently and solve problems before escalating them
● Comfortable juggling multiple priorities in a fast-moving environment

AI & Tech Skills:

We're looking for someone genuinely excited by AI and productivity tools.
Experience with the following is highly desirable:
● ChatGPT
● Claude
● AI workflows and automation
● MCP (Model Context Protocol) or similar AI integrations
● Slack
● WhatsApp
● Applicant Tracking Systems (ATS)
You should be comfortable using AI to improve efficiency rather than relying on it to do your thinking.

Working Style

The ideal person will:
● Take ownership of tasks from start to finish
● Be resourceful and naturally curious
● Research solutions independently before asking for help
● Communicate proactively around progress and blockers
● Stay calm under pressure
● Be adaptable as priorities change

Why Join?

● Work directly alongside an ambitious founder
● Gain exposure to a rapidly growing media business
● Use cutting-edge AI tools every day
● Make a genuine impact rather than being "just an assistant"
● Diverse work covering executive support, operations and business growth

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM