Coordinator, Events and Partnerships

Real Chemistry, a global agency specializing in healthcare communications and marketing, is seeking a Coordinator, Events and Partnerships to support live, virtual, and hybrid programs, sponsorships, and partner activations. Reporting to the Associate Director, Events and Partnerships, this entry-level role focuses on hands-on coordination across event logistics, attendee and speaker management, vendor coordination, and post-event follow-up.

This role is ideal for someone who is highly organized, detail-oriented, collaborative, and eager to build a career in events, partnerships, and marketing within a fast-moving healthcare environment.

Support Event Planning and Execution

• Support the planning and delivery of US-based live, virtual, and hybrid events, including owned programs, sponsorships, receptions, panels, webinars, and conference activations.
• Coordinate event logistics such as schedules, workback plans, attendee lists, registration details, venue and vendor information, speaker materials, signage, shipping, and on-site needs.
• Help prepare event briefs, run-of-show documents, checklists, contact sheets, and other materials that enable smooth execution.
• Provide on-site or virtual event support as assigned, including registration, room readiness, speaker support, materials management, and real-time troubleshooting.
• Complete assigned tasks accurately and on time, escalating risks, changes, or missing information to the Associate Director.

Coordinate Partnerships and Sponsorship Deliverables

• Support the execution of partnership and sponsorship commitments by tracking deliverables, deadlines, approvals, asset requirements, and fulfillment status.
• Coordinate routine communications and follow-ups with event organizers, partners, vendors, and internal stakeholders under the direction of the Associate Director.
• Collect and organize contracts, invoices, vendor forms, creative specifications, speaker information, and other required documentation.
• Help ensure sponsorship assets and benefits are delivered accurately and consistently with Real Chemistry brand standards.

Collaborate Across Marketing and the Business

• Work closely with Marketing and Communications, Marketing Operations, content and creative teams, Capability Area leaders, and other internal partners to coordinate event-related inputs and deliverables.
• Schedule planning meetings, prepare agendas, capture notes and action items, and follow up with owners to keep workstreams moving.
• Support the development and routing of event communications, invitations, promotional materials, speaker content, and internal updates.
• Respond to routine stakeholder questions and direct more complex requests or strategic decisions to the Associate Director.

Maintain Tracking, Budgets, and Reporting

• Maintain accurate event calendars, project trackers, timelines, attendee lists, partner deliverable trackers, and shared files.
• Assist with budget administration by organizing estimates, purchase information, invoices, expense codes, and reconciliation materials for review.
• Compile attendance, engagement, lead generation, and other available performance data for post-event recaps and reporting.
• Help gather feedback, document learnings, and update templates and checklists to improve future programs.
• Follow established processes for file management, approvals, brand compliance, and vendor coordination.

This Role Is a Good Fit If You

• Are energized by events and enjoy turning many small details into a seamless experience.
• Are highly organized, dependable, and comfortable managing multiple assignments and deadlines.
• Communicate clearly and professionally with colleagues, vendors, partners, and event participants.
• Have strong attention to detail and take pride in accurate, complete, and polished work.
• Are proactive about asking questions, surfacing issues, and learning new processes and tools.
• Enjoy collaborating across teams and can adapt calmly when priorities or event needs change.
• Are willing to travel and work occasional early mornings, evenings, or weekends when event schedules require it.

What You Should Have

• A Bachelor’s degree in Marketing, Communications, or a related field, or equivalent practical experience.
• 0–2 years of experience in events, marketing, communications, project coordination, or a related area. Relevant internships, campus leadership, volunteer experience, or part-time roles may count toward experience.
• Strong organizational and time-management skills, with the ability to follow detailed processes and manage overlapping deadlines.
• Clear written and verbal communication skills and confidence interacting professionally with internal and external partners.
• Proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to travel for events as needed and to lift or move event materials within reasonable workplace guidelines.
• Interest in healthcare, life sciences, marketing, communications, or professional services is preferred.
• Experience supporting events, conferences, student organizations, hospitality programs, vendors, or sponsorship deliverables is preferred.