Construction Scheduler

The Construction Scheduler is responsible for developing, maintaining, monitoring, and updating project schedules to support the successful delivery of construction projects. This position works closely with project managers, superintendents, engineers, subcontractors, vendors, and clients to establish realistic project timelines, track progress, identify potential delays, and support timely project completion.

The Construction Scheduler plays a key role in providing accurate schedule information to the project team and management, identifying schedule risks, and supporting recovery plans when projects fall behind schedule.

Key Responsibilities

Project Scheduling

• Develop detailed baseline schedules for construction projects in accordance with contract requirements and project objectives.
• Create and maintain project schedules covering engineering, procurement, construction, commissioning, and closeout activities as applicable.
• Develop activity sequences, durations, logic relationships, milestones, and critical path activities.
• Coordinate schedule development with project managers, superintendents, engineers, subcontractors, and other project stakeholders.
• Ensure schedules accurately reflect project scope, contract requirements, and planned construction methods.
• Establish and maintain appropriate schedule coding, calendars, work breakdown structures, and activity classifications.

Schedule Updates & Progress Tracking

• Update project schedules regularly based on actual field progress and information provided by the project team.
• Collect and verify progress information from field personnel, subcontractors, vendors, and other stakeholders.
• Track actual start and finish dates, remaining durations, percentage complete, quantities, and milestones.
• Compare planned progress against actual progress and identify variances.
• Maintain accurate records of schedule changes, revisions, and project milestones.

Schedule Analysis

• Monitor the critical path and near-critical activities.
• Identify potential delays, schedule risks, and impacts to project milestones.
• Perform schedule variance and trend analysis.
• Evaluate the impact of changes, RFIs, submittals, procurement issues, design changes, weather events, and other factors affecting the schedule.
• Provide recommendations to the project team regarding schedule mitigation and recovery strategies.
• Assist with time-impact analysis and extension-of-time evaluations when required.

Coordination & Reporting

• Work closely with project management and field operations to ensure schedule information reflects current project conditions.
• Participate in project coordination, progress, and scheduling meetings.
• Prepare weekly and monthly schedule reports for project management and clients.
• Provide schedule updates, look-ahead schedules, milestone reports, and critical-path analyses.
• Communicate schedule changes and potential impacts to relevant project stakeholders.
• Assist project managers and superintendents with short-term planning and sequencing.

Look-Ahead Planning

• Develop and maintain detailed short-term and look-ahead schedules.
• Coordinate upcoming activities with field supervision and subcontractors.
• Identify constraints that could prevent planned work from progressing.
• Track required materials, manpower, equipment, inspections, approvals, and other prerequisites.
• Assist the project team in developing recovery schedules when required.

Change Management

• Incorporate approved change orders, design changes, scope changes, and other modifications into project schedules.
• Assess schedule impacts associated with changes and delays.
• Maintain a clear record of schedule revisions and changes to key milestones.
• Coordinate with project controls and commercial teams regarding schedule impacts on cost and contract requirements.

Project Closeout

• Track completion of outstanding construction activities, inspections, punch-list items, commissioning, and turnover requirements.
• Maintain the schedule through project completion and closeout.
• Support the preparation of final schedule reports and project documentation.
• Assist with collecting schedule information for lessons learned and historical project data.

Required Qualifications

• Bachelor’s degree in Construction Management, Engineering, Project Management, Business, or a related field is preferred.
• 3–7 years of experience in construction scheduling, project controls, construction management, or a related field.
• Experience developing and maintaining construction schedules for commercial, industrial, civil, infrastructure, or other construction projects.
• Strong understanding of construction sequencing, project execution, and scheduling principles.
• Experience with scheduling software such as Primavera P6, Microsoft Project, or equivalent scheduling platforms.
• Strong proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to interpret construction drawings, specifications, contracts, and project documentation.
• Understanding of critical path methodology and schedule logic.
• Experience with progress measurement and schedule performance reporting.

Preferred Qualifications

• Experience with Microsoft Project or Primavera P6 is strongly preferred.
• Experience with Procore, Autodesk Construction Cloud, Oracle Primavera Cloud, or similar construction/project management platforms.
• Experience with earned value management or other project controls methodologies.
• Experience preparing baseline schedules and schedule narratives.
• Experience with delay analysis, time-impact analysis, and recovery scheduling.
• Experience working on large-scale or complex construction projects.
• Professional certifications such as PSP (Planning & Scheduling Professional), PMI-SP, PMP, or CCM are a plus.

Key Skills & Competencies

• Excellent analytical and problem-solving skills.
• Strong understanding of construction activities and sequencing.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to analyze large amounts of project data and identify trends.
• Strong written and verbal communication skills.
• Ability to work effectively with project management, field personnel, subcontractors, engineers, and clients.
• Ability to identify potential schedule issues before they affect major milestones.
• Ability to manage multiple projects or priorities simultaneously.
• Strong understanding of critical path and schedule logic.
• Ability to work independently while supporting a collaborative project team.
• Strong presentation and reporting skills.

Working Conditions

• Primarily office/project-site based depending on project requirements.
• Regular interaction with construction sites and field personnel may be required.
• Occasional travel between project sites may be required.
• May require extended hours to support critical project milestones, schedule updates, or recovery planning.

Performance Measures

Success in this position will be measured by:

• Accuracy and reliability of project schedules.
• Timely completion of schedule updates and reports.
• Effective identification and communication of schedule risks.
• Accuracy of progress measurement and forecasting.
• Successful monitoring of critical-path activities.
• Timely identification of potential delays and impacts.
• Effectiveness of recovery and mitigation schedules.
• Quality of coordination with project management and field teams.
• Compliance with contract and company scheduling requirements.
• Support of projects achieving planned milestones and completion dates.