Cash, AP & AR

Daily cash and banking verification; bill pay execution
Accounts receivable tracking and escalation, per defined process
Vendor and contractor invoice review, QA, and payment execution
Enterprise client invoicing through vendor procurement portals
AR credit insurance management: premium payment, portal access, and claims filing
Monthly tech/software expense and seat review

Payroll & Benefits

HR Administration & Hiring

HR administration: onboarding/offboarding execution, benefits support, leave administration
Hiring pipeline coordination (scheduling, screening interviews, communication)
Contractor compliance execution: onboarding paperwork, documentation, and recordkeeping
Employee and Contractor Handbook updates

Reporting, Vendor Management & Company Operations

Monthly Team Utilization, Client Profitability, and Employee Funding reporting
Weekly Harvest time-tracking review; escalate accounts trending over scoped hours
Vendor and partner NDA tracking, setup, and new vendor onboarding
File management for the company (shared Google Drives)
Monthly close coordination with the controller & bookkeeper

3+ years executing payroll, HR administration, or finance operations
Direct experience with an HRIS platform (TriNet or similar), QuickBooks Online, and an AP platform (Bill.com or similar)
Experience with 401(k) contribution administration or comparable benefits administration is a strong plus
Track record of following documented processes, with the judgment to flag exceptions and recommend solutions
Ability to adapt in a highly-dynamic and fast paced environment - prioritizing projects, and defining milestones
Experience coordinating with external vendors, contractors, and service providers
Comfort handling sensitive financial and employee data
An excellent communicator – you enjoy working with internal partners to solve problems with strong written, follow up, and verbal communication skills.
US resident, working ET hours
Alignment with our core values:

Optimistic: Optimistic; fun to work with; let's get it done and not focus on the negative.
Pragmatic: Intuitive; critical thinking; user-driven. Humility; not 'above' the day-to-day work. Being appreciative of the work of the team.
Understands bigger picture - thoughtful approach, contextualizing problems, customizing the approach for the client with a tailored playbook.
Values ownership - Reliable; communicative, responsive, accountable. Always looking for improvement; wants feedback; growth-minded;
Always on offense - Proactive, actionably curious. With clients, we are pushing the tempo, not just taking orders.

Salary Range: $60,000–$85,000 base, commensurate with experience and the breadth of finance/HR/compliance-adjacent execution described above.
Comprehensive health, dental, and vision coverage
Fully remote work environment
Flexible work schedules
Unlimited PTO and sick leave
401(k) with company match
Parental leave
Home office / work-from-home stipend

Business Operations Coordinator

Job Description