Bookkeeper / AP & AR Specialist

Responsibilities

• Financial Accuracy: Maintain timely financial records in QuickBooks Online, ensuring all expenses, payroll, and payments are allocated to the correct accounts and projects.
• Accounts Payable (AP): Process vendor bills, monitor spending for discrepancies, and reconcile vendor statements to ensure timely and accurate payments.
• Accounts Receivable (AR) & Billing: Manage customer invoicing for recurring agreements, project milestones, and Time & Material (T&M) billing.
• Audit & Reconciliation: Perform regular bank, credit card, and payroll reconciliations. Create custom Excel workbooks for financial tracking and reporting.
• Operational Support: Assist with the creation and maintenance of Sales Orders and Purchase Orders, ensuring alignment between vendor invoices and distribution records.
• Payroll Support: Assist with payroll reconciliation, ensuring benefits, taxes, and withholdings are accurately recorded in QuickBooks Online.
• Internal Controls: Follow established financial processes and proactively escalate risks or process breakdowns that could impact cash flow.

Requirements

• Experience: 5+ years of proven experience in Bookkeeping, specifically managing Accounts Payable and Accounts Receivable.
• Software Mastery: Advanced proficiency in QuickBooks Online (Mandatory) and Microsoft Excel (Pivot tables, complex formulas, and reconciliation schedules).
• Systems: Experience using ConnectWise Manage or a comparable PSA/Ticketing system is highly preferred.
• Education: Degree in Accounting, Finance, or a related field.
• Skills: Strong attention to detail, ability to identify financial anomalies, and excellent professional communication skills.
• Language: Professional working proficiency in English (for documentation and reporting).

Benefits

• HMO with 1 free dependent upon hire
• Life Insurance
• 20 PTO credits annually
• 10% night differential
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Career Growth and Learning
• Equipment provided by the company
• WORK FROM HOME | NIGHSHIFT