AI Operations and Executive Assistant

The successful candidate will help keep the business running smoothly through strong administration, stakeholder coordination, and operational support. They will also have the opportunity to explore AI tools and simple automations that improve efficiency and streamline workflows.

This role is ideal for someone who is highly organized, naturally curious, eager to learn new technology, and excited to grow alongside a business that embraces innovation.

Key Responsibilities:

• Manage inboxes, calendars, meeting scheduling, and travel arrangements
• Coordinate day-to-day operational and administrative tasks for the Founder
• Follow up with clients, partners, and stakeholders in a professional and timely manner
• Prepare documents, reports, research, and business updates as required
• Support workflow improvements and process documentation
• Set up, maintain, and support automations across platforms such as Kick, Kit, Slack, Teachable, Notion, Spiffy, and similar tools
• Assist with setting up and maintaining simple automations using tools such as ChatGPT, Claude, Zapier, n8n, Make, or similar platforms
• Use AI tools regularly as part of day-to-day operations and review, verify, and quality-check AI-generated outputs before they are shared or used
• Identify opportunities to improve efficiency and solve operational challenges
• Support the wider team with ad hoc projects and business initiatives

Required Skills and Qualifications:

• Minimum 2 years of experience in an Executive Assistant, Executive Operations, Operations Coordinator, or similar role
• Previous experience working remotely, ideally within a startup or small team environment
• Experience managing a Founder or Executive’s inbox
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Fast and confident with technology, digital tools, and online platforms
• Proficient with Google Workspace, Zoom, Slack, and similar collaboration tools
• Comfortable managing calendars, sending calendar invitations, and coordinating meetings with Zoom links
• Demonstrated hands-on use of AI tools as part of daily work, with the ability to review and validate outputs before they are shared or implemented
• Demonstrated curiosity and interest in AI tools and workflow automation
• Exposure to platforms such as ChatGPT, Claude, Zapier, n8n, Make, Projects, CoWork, or similar is highly regarded
• Exposure to platforms such as Kick, Kit, Teachable, Notion, Spiffy, Projects, CoWork, or similar
• Self-motivated, proactive, resourceful, and comfortable working in a fast-changing environment

Why Should You Apply for This Job?

• Long-Term Career Growth: Long-term career prospect with opportunity to grow for the right candidate
• Work-Life Balance and Benefits: After an initial trial period, you will enjoy the perks of paid vacation and a benefits budget
• Impactful and Empowered Team: Join our small, all-female team of passionate individuals dedicated to leaving a positive impact on the world
• Flexibility and Autonomy: This is a remote position, offering the freedom to work from anywhere and flexible work hours
• Training and Collaboration: You will connect with global colleagues daily on Slack, fostering collaboration and knowledge-sharing
• Thought Leaders and Feminist Insights: Expand your perspectives and learn from globally respected thought leaders and feminists involved in our programming