Administrative Support Specialist

Project Support

• Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards.
• Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts.
• Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department.

Corporate Administrative/Clerical Support

• Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.
• Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.

Qualifications

• Applicants should have a minimum of a high school diploma with 1-3 years of related experience or a one-year college advance diploma/degree in a relevant field of study with on the go training and experience.
• The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products.
• Must be able to work in the London office on a hybrid basis.
• Any experience and/or knowledge of working in a legal environment is considered an asset.
• *Accommodations for job applicants with disabilities are available upon request.