Admin Executive Assistant – Operations, Compliance & ITAD | Remote

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support executive administration, operational coordination, compliance workflows, client onboarding, and documentation within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll serve as an important operational control layer, ensuring information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.

Because the business operates in a compliance-sensitive environment, precision, organization, confidentiality, and attention to detail are essential.

Executive & Administrative Support

• Manage calendars, meetings, scheduling, and day-to-day administrative coordination
• Support leadership with priorities, communication, and follow-ups
• Coordinate across clients, leadership, and internal teams
• Anticipate scheduling conflicts and operational needs before they become problems
• Track outstanding action items and ensure timely completion
• Help protect leadership bandwidth by keeping workflows organized
• Maintain professionalism and discretion when handling confidential information

Compliance & Documentation Support

• Maintain accurate, complete, and audit-ready documentation
• Support compliance-sensitive processes within ITAD operations
• Review documentation for missing, inconsistent, or incorrect information
• Ensure records are properly organized, stored, and accessible
• Maintain consistent documentation standards across operational systems
• Track required documentation and follow up on missing items
• Help ensure compliance-related records remain current and reliable

Client Onboarding & Operational Tracking

• Track client onboarding from initiation through completion
• Ensure required information and documentation are collected
• Monitor outstanding tasks, follow-ups, and internal dependencies
• Maintain clear visibility into onboarding status
• Coordinate with clients and internal stakeholders throughout the process
• Escalate missing information, blockers, or potential delays proactively
• Ensure onboarding steps are completed accurately and on time

Quality Control & Accuracy

• Review names, dates, numbers, schedules, records, and documentation before execution
• Identify inconsistencies across systems and workflows
• Catch potential errors before they create operational or financial issues
• Track process and documentation changes accurately
• Double-check critical information before submission or execution
• Maintain strong quality-control standards across daily operations

Systems & Records Management

• Maintain organized and accurate records across tools such as:
• Google Workspace
• Slack
• Salesforce or similar CRM platforms
• Keep systems clean, searchable, and up to date
• Maintain consistent naming and documentation practices
• Ensure important information can be retrieved quickly when needed
• Update CRM and internal systems as operational information changes
• Maintain reliable records across administrative and compliance workflows