Accounts Payable Specialist

We are looking for a detail-oriented and process-driven Accounts Payable Specialist to own and optimize our end-to-end AP function. This role is responsible for the accurate and timely coding and processing of bank, Zip (Procure to Pay), and Ramp transactions. The right person thrives in a startup environment and is eager to build the systems, controls, and processes that keep our AP operations running at scale.

What you’ll do

• Own the full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely month-end close support
• Manage and maintain Zip transaction workflows — including PO matching, approval routing, and vendor invoice processing
• Oversee Ramp transaction review, coding accuracy, and policy compliance across employee spend
• Oversee AP inbox on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved
• Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross functional teams to support an accurate and timely close
• Serve as the internal subject matter expert for Zip and Ramp, managing system configurations, workflows, and integrations
• Identify and implement process improvements that reduce manual effort, improve coding accuracy, and shorten close cycles
• Maintain AP process documentation, SOPs, and training materials
• Support internal and external audits by providing documentation and responding to AP-related inquiries
• Ensure vendor records, W-9s, and 1099 reporting are maintained in compliance with regulatory requirements

What you’ll bring

• 6+ years of accounts payable experience, with at least 1–2 years in a lead or manager capacity
• Experience working in an early-stage or high-growth company
• Hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms)
• Strong understanding of GL coding, chart of accounts, and accrual-based accounting
• Proven ability to identify process gaps and drive improvements to completion
• High attention to detail with a controls-first mindset
• Experience with NetSuite, Sage Intacct or QuickBooks
• Experience supporting audits and preparing 1099s