Accounts Payable / Accounts Assistant at Oak Hill Bio

Oak Hill Bio is a clinical-stage, rare disease therapeutics company focused on developing life-changing treatments for patients with urgent unmet needs. They are seeking an Accounts Payable / Accounts Assistant to join their finance team.

The role involves the accurate and timely processing of vendor invoices, maintenance of vendor accounts, preparation of payments, and support of the monthly close and audit process. The successful candidate will also support the continued development and implementation of AP automation and other process improvements as the company prepares for the requirements of a publicly traded biotech organization.

The ideal candidate will be a self-motivated team member who takes ownership of responsibilities, demonstrates strong attention to detail, and continually looks for ways to improve efficiency, controls, and the overall AP process.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely for the Company’s entities.
• Create purchase orders from approved work orders and match purchase orders, receipts/work orders, and invoices as applicable.
• Reconcile supplier statements on a regular basis.
• Prepare supplier payments in accordance with agreed terms.
• Assist with the monthly and quarterly accounts payable close, including identification and documentation of outstanding invoices and accrued expenses.

Accounting, Close & Audit Support

• Assist with the bank reconciliations for all entities.
• Support the Finance team with month-end and quarterly end activities.
• Assist with preparation of schedules, reconciliations, and supporting documentation for external auditors.
• Respond to audit requests and maintain organized, audit-ready AP documentation.
• Assist with the development and enhancement of financial controls, accounting procedures, and process documentation.
• Support the Company’s internal control and SOX compliance requirements related to accounts payable, including adherence to established approval, vendor master, invoice processing, and payment controls.

Systems & Process Improvement

• Support implementation and ongoing optimization of an automated AP invoice-processing workflow.
• Support integration of supplier payments with the Company’s banking platform and ERP system.
• Identify opportunities to improve AP efficiency, accuracy, documentation, and internal controls.

Experience & Qualifications

• 3–5+ years of progressive Accounts Payable or accounting experience; experience in a corporate environment preferred.
• Experience supporting a month-end close process.
• Experience in life sciences, biotech, or other highly regulated environment is preferred.
• Experience working with an ERP system; Business Central experience preferred.
• Experience with AP automation, expense management, or electronic payment systems is a plus.

Skills & Attributes

• Strong understanding of basic accounting principles and the procure-to-pay process.
• Strong attention to detail and accuracy.
• Ability to work independently while collaborating effectively with a small, cross-functional finance team.
• Proficiency in Microsoft Excel, including the ability to perform reconciliations and analyze data.