Accounting Clerk

About Cardata

Ready to accelerate your career? Cardata is where driven people make an outsized impact. We’re a small but mighty team transforming how businesses manage vehicle reimbursement — replacing outdated programs with smart, automated solutions.

Our vision is bold: to provide the most comprehensive, intelligent, and automated software and services for creating ideal vehicle programs. And we’re building toward that vision every single day.

Join us and you’ll find challenge, growth, and the chance to deliver real impact — helping hundreds of companies and thousands of drivers across North America focus on the work that matters most to them.

Role Overview

As the Accounting Clerk, you’ll run our AP/AR processes, and cross-collaborate with our Customer Support and Operations teams to help Cardata move faster, grow stronger, and scale with clarity. This is a hands-on role where you will focus on maintaining resilient processes that simplify and help every person at Cardata grow, perform, and thrive.

Key Qualities for Success

• You think like an operator, not a gatekeeper: your default mode is “yes, here’s how.”
• You’re allergic to process for process’s sake. You thrive in clarity, not complexity.
• You pair empathy with edge: balancing what’s right for people and what’s right for the business.
• You’re energized by solving ambiguous problems and building playbooks where none exist.

Responsibilities

• Take full ownership of the accounts receivable process: generate customer invoices, record payments received, and maintain accurate customer account records. Reach out to customers regarding outstanding balances or payment clarification.
• Own the accounts payable process: review and process vendor invoices, ensure proper GL coding and approvals, and facilitate vendor payments.
• Process, collect, and track customer payments, including reconciling funds for reimbursement processing and ensuring payment accuracy and completeness.
• Support our period close: assist with credit card and bank account reconciliations; identify and resolve issues to keep financials clean and complete.
• Partner closely with Operations and Customer Success teams by preparing and sharing essential financial information that supports decision-making and operational efficiency.
• Contribute to ad-hoc financial analysis.

Requirements

• Alignment with our Core Values.
• At least 2-3 years of experience in an accounting capacity.
• A University Degree or College Diploma in Accounting, Finance, or a related field.
• Motivated, high level of initiative, and able to work autonomously.
• Strong problem-solving and decision-making abilities.
• Process-oriented with a focus on maximizing efficiency and maintaining clean workflows.
• Adaptable to evolving and growing systems, procedures, and accounting tools.
• Able to prioritize tasks effectively and meet deadlines.
• Team player with a customer-service-focused attitude.
• Based in Canada, working standard Eastern Standard Time (EST) business hours.