Talent Acquisition Coordinator
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Job Description
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About the Role
We are looking for a Talent Acquisition Coordinator to own the administrative and data backbone of hiring at Epoch. You will report to the Head of People and work alongside our recruiters, hiring managers, and our People Operations and Finance teams.
Epoch has grown from roughly 20 people to 70 during 2026, with staff employed across North and South America and Europe. That pace produces a large volume of candidates, interviews, work tests, and records, and the quality of our hiring decisions depends on that volume being handled carefully. Much of your first year will go to making our applicant tracking system reliable, our reporting usable, and our candidate experience consistent.
The role covers data hygiene and reporting in our applicant tracking system, candidate communications, administration of work tests and skills assessments, and administrative support to recruiters as needed. As you settle in, you will have the opportunity to take on application review and talent sourcing, which makes this a strong fit for someone who wants to move into a recruiter role over time.
Recruiting volume ebbs and flows. When hiring slows, you will support the People Operations team as the organization's needs shift, which will give you exposure to the wider employee lifecycle.
What You'll Own
Applicant tracking system and reporting
- Own the accuracy of our applicant tracking system: duplicate records, stalled pipelines, missing feedback, mislabelled stages, and candidates sitting in the wrong place
- Set up each hiring round in the system, including stages, interview kits, feedback forms, and permissions
- Maintain and improve templates
- Post roles to our careers page and to external boards and communities
- Maintain an up-to-date hiring tracker
- Produce regular reporting on pipeline volume, time to hire, stage conversion, and source of applicants
- Own ATS integrations with support from the IT team
Work tests and skills assessments
- Own the administration of work tests and skills assessments end to end: issuing them, tracking what comes back, getting responses in front of reviewers, and ensuring candidates get paid
- Assist with the drafting, formatting, and filing of skills assessments
Administrative support to recruiters
- Manage the careers inbox: answer basic candidate questions, route what needs a decision, and ensure timely responses to candidates
- Assist recruiters with sending status updates, rejections, and next-step instructions to candidates as required
- Schedule interviews across time zones, working around interviewer calendars and candidate constraints
- Take on other administrative work that keeps active rounds moving
Growth into recruiting, and People Operations support
- As you settle in, gain exposure to application review against agreed criteria and to sourcing candidates for open roles
- As recruitment volume ebbs and flows, as capacity allows you will assist the People Operations team, offering exposure to the full employee lifecycle.
About You
Must Haves
- 1-3 years in a coordination, administrative, or operations role, ideally supporting hiring
- Hands-on experience working in an applicant tracking system, CRM, or similar software
- You find keeping data clean and current satisfying
- Comfort with spreadsheets and basic reporting
- Clear, warm written communication
- Strong organization and attention to detail
- Discretion with confidential candidate and employee information
- Comfort with remote work and with asynchronous communication across time zones
Nice-to-Haves
- Prior familiarity with and interest in Epoch's mission
- Experience using Lever or a comparable applicant tracking system
- Experience at a small organization that grew quickly
- Exposure to sourcing, application review, or other recruiting work
- Experience coordinating hiring across multiple countries
- Comfort automating repetitive work, using Claude and other integrations
- An interest in moving into a recruiter role over time
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Epoch AI
View Company ProfileEpoch AI is a premier, enterprise-grade artificial intelligence research platform engineered to orchestrate massive-scale machine learning ecosystems and intelligent forecasting workflows. Operating as a highly integrated computational data hub, the company eliminates the operational friction of traditional siloed AI research by seamlessly deploying advanced compute tracking telemetry, rigorous algorithmic forecasting architectures, and cohesive data science frameworks. Moving beyond rigid legacy market analysis, Epoch AI empowers global AI labs, enterprise technology conglomerates, and elite researchers to dynamically synchronize their strategic roadmaps with world-class machine learning intelligence. Under the hood, their sophisticated analytical infrastructure natively handles complex model performance ingestion, instantaneous computational scale monitoring, and seamless trajectory forecasting, ensuring frictionless strategic readiness and uncompromising data governance. What sets Epoch AI apart is its uncompromising dedication to frictionless AI orchestration; by bridging the gap between raw computational data and strategic foresight, the platform empowers organizations to radically accelerate their innovation velocity, optimize compute bandwidth, and build an unassailable foundation for continuous dominance in the artificial intelligence landscape.
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