Subtitling Resource Coordinator

Keywords Studios LA is a premier provider of multimedia content localization and audio production services. From its offices and beautiful on-site recording studio in the heart of Burbank, Keywords Studios Los Angeles collaborates with top-tier streaming platforms, broadcasters, content creators, publishers for the gaming and media & entertainment industries.

We are looking for a detail-oriented and proactive Subtitling Resource Coordinator to support our operations within the Media & Entertainment service line. This role plays a key part in ensuring that the right linguistic resources are in place to meet fast-paced project demands across global markets. Reporting to the Resource Management Specialist, the Vendor Assistant will help source, onboard, and coordinate freelance linguists for a variety of subtitling projects for film, TV, and streaming content.

Job Responsibilities

• Resource Coordination & Onboarding
  • Support the Resource Management Specialist in identifying, recruiting, and onboarding qualified freelance linguists, editors, and QA specialists across multiple languages.
  • Coordinate testing and evaluation workflows in collaboration with internal stakeholders and language leads.
  • Maintain accurate records of resource qualifications, availability, and onboarding status in internal systems.
• Project Support
  • Assign resources to subtitling projects based on language requirements, availability, and performance history.
  • Track project schedules and ensure resourcing needs are met for on-time and high-quality deliveries.
  • Act as the liaison between linguists and project managers to facilitate smooth task assignments.
• Database & Reporting
  • Keep internal tools and trackers updated, including rate cards, availability logs, performance data, and recruitment pipelines.
  • Generate resource utilization and performance reports as requested by the Resource Management Specialist or team leads.
• Vendor Relations
  • Communicate with freelancers on scheduling, onboarding, project expectations, and general inquiries.
  • Help build and maintain strong relationships with high-performing language specialists.

Requirements

• Minimum 1–2 years of experience in resource coordination, vendor management, or localization operations—preferably in subtitling, audiovisual translation, or media localization.
• Hands-on experience in end-to-end recruitment process (from sourcing to onboarding) for freelance linguists or language talents.
• Comfortable with working with spreadsheets, databases, ERP systems, and ATS (e.g., Airtable, Smartsheet, Excel, HireEZ, Workable, etc.).
• Strong written and verbal communication skills in English; additional languages are an asset.
• Excellent organizational and time management skills with strong attention to detail.
• Familiarity with subtitling tools is a plus.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Preferred Qualifications:

• Experience supporting resourcing or production teams in a media localization or post-production environment.
• Understanding of subtitling workflows and quality standards in streaming and broadcast media.
• Familiarity with global freelance networks and regional language trends.
• Bachelor’s degree in Localization, Media Studies, Communications, Linguistics, or a related field.

Benefits

• Competitive salary and benefits
• Projects aligned with your expertise
• Collaborate with the entertainment industry leaders
• Professional growth opportunities
• Flexible work arrangements
• Dedicated to diversity and inclusion
• Additional perks: cycle-to-work, IT schemes, pensions, healthcare, social events, and more.