Sr. Payroll Operations Analyst @ Midi Health

As our Senior Payroll Operations Analyst, you will own end-to-end pay run execution across all company entities, serving as the function’s primary processor and systems administrator. This role is built for a practitioner who leads with data, operates with precision, and holds the line on accuracy and compliance at every stage of the pay cycle.

You will work cross-functionally with HR, Finance, People Operations, and Legal to operationalize processes that are built to scale, and serve as a trusted resource for employees seeking timely, accurate answers to pay-related questions. As the business grows, so does your ownership. This is a role designed to expand with the function and the team.

Key Responsibilities:

Payroll Processing (40%)

• Execute end-to-end biweekly payroll as the lead Preparer for all on-cycle and off-cycle runs
• Prepare and validate payroll inputs: new hires, terminations, bonuses, retroactive adjustments, and one-time payments
• Manage exceptions, manual overrides, and system computations with documented audit trails
• Deliver completed audit packages to Reviewer per the Preparer → Reviewer → Approver control model
• Review and validate pay results, preview reports, and exception outputs prior to submission
• Maintain earnings and deductions configurations, ensuring setup accuracy across all pay groups

Tax & Withholding Administration (20%)

• Validate paycheck-level taxation accuracy across multi-state jurisdictions
• Monitor withholding account activity and flag discrepancies for remediation
• Process garnishments, levies, and involuntary deductions within established timelines
• Support quarterly and year-end tax reconciliation and filing validation
• Research multi-state tax requirements, wage and hour regulations, and withholding rules as needed
• Maintain compliance tracker for active tax jurisdictions and filing deadlines

Equity Administration (10%)

• Process equity transactions in the payroll system and validate against the equity management system
• Ensure accurate supplemental withholding on equity-based compensation events
• Maintain equity-to-payroll audit logs and support year-end equity reconciliation
• Partner with Stock Administration and Finance on equity event coordination

Systems Administration & Analytics (15%)

• Monitor and validate payroll system settings, workflow automations, and configuration setups
• Identify configuration errors, recommend improvements, and document resolution steps
• Build ad hoc reports for internal and external requests from Finance, People, and Legal partners
• Track accuracy and efficiency metrics against established KPIs
• Support GL reconciliation and payroll-to-finance reporting deliverables

Data Integrity & Records Management (10%)

• Maintain payroll master data including employee pay records, configuration logs, and period-over-period audit trails
• Perform routine audits of pay elements, earnings/deductions setups, and tax profiles
• Maintain organized drive folders and records in accordance with retention policy
• Ensure SOPs, checklists, and playbooks remain current and audit-ready

Employee Support & Cross-Functional Collaboration (5%)

• Serve as Tier I and Tier II escalation point for employee payroll inquiries
• Provide accurate guidance on pay, taxes, deductions, equity events, and processes
• Collaborate with HR, Finance, People Operations, and Legal on input submissions and policy questions
• Represent payroll operations in cross-functional meetings and audit reviews