Quality Training Coordinator

Position Description

The Quality Training Coordinator will own the day-to-day development, administration, and maintenance of Oklo's quality training program. This role will work closely with Quality Assurance, Document Control, Corrective Actions, process owners, functional leaders, and subject matter experts to translate quality assurance requirements into practical role-based training and qualification controls. The coordinator will develop and maintain a comprehensive matrix of personnel whose work affects quality; define initial, recurring, and requalification training needs; ensure new and revised procedures are evaluated for training impacts; and coordinate training actions that support corrective action remediation. The successful candidate will be a highly organized quality professional who can manage training requirements and records with rigor, identify gaps before they affect work, and provide clear, defensible evidence that personnel are appropriately trained and qualified for their assigned quality-affecting activities.

Specific responsibilities may include:

• Develop, implement, maintain, and continuously improve the quality training and qualification program in accordance with 10 CFR 50 Appendix B, ASME NQA-1, applicable contractual and regulatory requirements, and Oklo procedures.
• Develop and maintain a comprehensive role-based training matrix that identifies employees, contractors, and other personnel whose job functions affect quality and maps each role to required initial, task-specific, continuing, periodic, and requalification training.
• Partner with functional managers, quality process owners, and subject matter experts to define competency expectations, prerequisites, required reading, formal training, on-the-job training, examinations, demonstrations, or other qualification methods appropriate to each quality-affecting role.
• Establish and administer a consistent training-needs-analysis process that considers job responsibilities, Quality Assurance Program requirements, procedures and work instructions, regulatory and contractual commitments, organizational changes, performance trends, and lessons learned.
• Work closely with Document Control to evaluate new and revised procedures for training impacts; ensure affected personnel are identified, training is assigned and completed within required timeframes, and training records remain traceable to the applicable document and revision.
• Maintain controlled training curricula and materials, including course content, presentations, required-reading packages, instructor guides, examinations, practical evaluations, on-the-job training checklists, qualification cards, and supporting records, as applicable.
• Administer training assignments and completion records in approved learning, document, or quality management systems; maintain accurate due dates, recurring frequencies, completion evidence, qualification status, and retraining requirements.
• Monitor upcoming, overdue, incomplete, or expired training and qualification requirements; coordinate timely resolution with personnel and managers and escalate issues that could affect authorization to perform quality-affecting work.
• Partner with the Corrective Actions team to determine whether training, retraining, coaching, qualification, or other knowledge-based actions are appropriate as part of corrective action remediation, and ensure assigned actions are completed and documented.
• Support root cause, apparent cause, extent-of-condition, and effectiveness evaluations by providing relevant training histories, qualification records, completion data, and analysis of potential knowledge, skill, procedure-use, or qualification gaps.
• Develop and maintain training program metrics and trend analyses, including completion rates, overdue assignments, recurring training status, qualification expirations, procedure-change training, corrective-action-related training, and other indicators of program health and effectiveness.
• Perform periodic reviews and self-assessments of the training matrix, curricula, qualification requirements, and training records to verify they remain accurate as organizations, job responsibilities, procedures, and quality processes change.
• Support audits, surveillances, assessments, and regulatory or customer reviews by retrieving objective evidence of training and qualification, explaining program controls, addressing observations or findings, and supporting corrective action closure.
• Establish and maintain qualification and requalification controls for personnel performing quality-affecting activities, including defined competency criteria, training prerequisites, practical demonstrations, examinations, management authorization, and periodic re-evaluation where appropriate.
• Coordinate quality training requirements for onboarding, transfers, changes in responsibility, temporary assignments, and other personnel movements so required training and qualifications are identified before independent performance of affected work.
• Collaborate with subject matter experts to develop clear, engaging, technically accurate training that translates quality requirements and procedures into practical expectations for employees and contractors with different levels of experience.
• Ensure training and qualification records are complete, legible, accurate, traceable, retrievable, protected, and retained in approved systems in accordance with applicable quality record requirements and Oklo procedures.
• Drive continuous improvement of the quality training program by incorporating procedure changes, operating experience, audit and assessment results, corrective action trends, lessons learned, and feedback from trainees, managers, and quality process owners.

Minimum Qualifications:

• 5+ years of progressively responsible experience in nuclear quality assurance, quality training, technical training, qualification programs, document control, corrective action, or a closely related function in nuclear energy, Department of Energy work, or another highly regulated environment.
• Bachelor's degree in quality, education or training, engineering, nuclear science, business, organizational development, or another relevant discipline, or an equivalent combination of education, technical training, and directly applicable experience.
• Strong working knowledge of 10 CFR 50 Appendix B and ASME NQA-1, with demonstrated ability to translate quality assurance requirements into practical training, qualification, document control, corrective action, records, and audit-ready controls.
• Demonstrated experience developing and maintaining role-based training or qualification matrices that identify personnel performing quality-affecting work and define initial, continuing, periodic, and requalification requirements.
• Experience coordinating training arising from the issuance or revision of controlled procedures, including identifying affected personnel, assigning required training, tracking completion, and maintaining traceability to document revisions.
• Experience working with corrective action, root cause, or performance improvement processes to determine when training or retraining is an appropriate remediation, implement the action, and support evaluation of effectiveness.
• Ability to work effectively in a remote environment across distributed teams, manage multiple concurrent training and qualification deadlines, maintain highly accurate records, and communicate requirements clearly to employees, managers, subject matter experts, and quality leadership.

Bonus Qualifications:

• Working knowledge of ANSI/ANS-15.8 and experience applying its quality assurance expectations in a research reactor, test reactor, advanced reactor, or similar nuclear environment.
• Experience developing or administering nuclear technical training, qualification, authorization, or requalification programs that include formal training, required reading, on-the-job training, examinations, practical evaluations, or performance demonstrations.
• Experience with learning management systems, electronic quality management systems, document control platforms, or integrated digital workflows that connect controlled document revisions with training assignments and completion records.
• Experience supporting quality assurance audits, surveillances, assessments, or regulatory reviews and providing objective evidence related to personnel training, qualification, competency, and quality records.
• Applicable professional certification or formal training in quality assurance, instructional design, adult learning, technical training, performance improvement, root cause analysis, or another relevant discipline.

Competencies

We are looking for a high-energy quality training professional who has a thorough understanding of:

• 10 CFR 50 Appendix B and ASME NQA-1 quality assurance requirements and how they are translated into practical controls for indoctrination, training, qualification, document control, corrective action, records, audits, and personnel performing quality-affecting work.
• Role-based training needs analysis, including identifying quality-affecting job functions, defining competency requirements, mapping personnel to required training, establishing prerequisites and frequencies, and maintaining an accurate training matrix as responsibilities change.
• Controlled-document lifecycle processes and the relationship between procedure publication or revision, training impact assessment, affected-person identification, assignment, completion, effective dates, and traceable training records.
• Corrective action and performance improvement processes, including root cause and apparent cause analysis, extent of condition, remediation planning, the appropriate use of training or retraining, and effectiveness evaluation.
• Initial, continuing, periodic, qualification, and requalification training programs, including required reading, classroom or virtual instruction, on-the-job training, examinations, practical evaluations, authorization, expiration, and retraining controls.
• Configuration control of training materials and quality records, including alignment of training content to current approved procedures, revision traceability, completion evidence, retention, retrieval, and disciplined control of obsolete materials.
• Learning, document, and quality management systems used to assign and track training, maintain qualification status, manage recurring requirements, preserve data integrity, and produce reliable metrics and audit-ready reports.
• Training program effectiveness and continuous improvement, including metrics, trending, overdue-training management, lessons learned, operating experience, audit findings, corrective action trends, trainee feedback, and periodic program self-assessment.
• Clear technical communication, attention to detail, strong organization, disciplined follow-through, cross-functional collaboration, professional challenge, sound judgment, and the ability to influence employees, contractors, subject matter experts, managers, and senior leaders in a remote work environment.

Who you are:

• A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team.
• Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out.
• A team-player: Oklo genuinely is a team. We aren't about taking credit for ourselves, and we aren't about pushing blame to others.
• An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.
• Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement.
• Detail-oriented: This focus is a big part of excellence, consistency, and quality.

About Oklo travel requirements:

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.