People Ops Administrator

Position Summary

We’re looking for a highly organised, detail-focused People Ops Administrator to join our People Operations team. This is a hands-on role at the heart of the employee lifecycle — you’ll support everything from contracts and visas to onboarding, and maintaining our HRIS data. You’ll bring 2-3 years of People Ops or HR admin experience, ideally with UK employment experience, HiBob, and Deel. You are well-organized, you love things to be in order, and have a strong attention to detail.

Key Responsibilities

• Contracts & visas
  Drafting employment contracts, offer letters, and contract amendments accurately and on time, using approved templates.
  Supporting visa and right-to-work processes for new and existing employees, including gathering documentation and liaising with immigration advisors as needed.
• Onboarding administration & employee experience
  Preparing new joiner packs and ensuring all onboarding materials are ready ahead of each start date.
  Ordering and organising new joiner swag and welcome items.
  Coordinating logistics for a new joiner’s first day and first week (equipment, desk setup, welcome communications) alongside IT and other teams.
  Acting as a friendly first point of contact for new joiners’ admin questions during onboarding, and throughout the employee’s journey at Dwelly.
• HRIS administration
  Ensuring contracts and all employee documents are in order, filed correctly and consistently.
  Collating and cleaning employee data to ensure accuracy and consistency across HiBob and Deel.
  Post M&A importing of newly acquired agency staff onto HiBob and other HR systems.
  Administrating employee changes on HiBob and Deel.
  Adding new joiners to HiBob and other HR systems and maintaining accurate, up-to-date employee records throughout the employee lifecycle.

Qualifications and Preferred Background

• 2-3 years’ experience in a People Ops, HR administration, or similarly detail-oriented People/HR admin role with UK contract/terms experience.
• Hands-on experience with HiBob and Deel (nice to have but not essential)
• A genuine passion for employee experience — you naturally think about how a process feels from the employee’s side, not just whether it’s done.
• Excellent attention to detail, particularly when working with contracts, personal data, and documentation.
• Strong organisational skills and the ability to manage multiple tasks and deadlines at once.
• A proactive, helpful attitude and comfort communicating with people at all levels.
• Good working knowledge of Google Workspace, Claude, and any other tech platforms.
• Trustworthy and discreet when handling confidential and sensitive information.