People Operations Specialist

We are seeking a resourceful, proactive People Operations Specialist to serve as the day-to-day People Operations contact for the physician practices in VHP's growing multi-state network. These practices are small and rely on an office manager to handle people matters on site. Working alongside our outside HR partner, you will keep onboarding, leave, timekeeping, and record-keeping accurate at every practice, bring newly acquired practices onto our standard processes, and train office managers to run them well.

Vytal Health Partners (VHP) is a growing organization affiliated with Vytalize Health, helping independent physicians offload administrative work so they can focus on patients. VHP is in an exciting growth stage, and now's a great time to join.

What You Will Do

Practice & Office Manager Support

• Serve as the first point of contact for practice questions on policy, onboarding, leave, and timekeeping
• Train office managers on standard People Operations processes, escalation routing, documentation standards, and our HR partner's platform, using checklists and job aids to support handoffs when an office manager changes

Compliance, Auditing & Vendor Coordination

• Run recurring compliance audits (I-9s, timekeeping, employee classification, record keeping) and track findings to resolution
• Maintain the state-by-state compliance calendar and serve as day-to-day liaison to our HR partner and background check vendor, referring legal, regulatory, and credentialing questions to leadership and Legal

Employee Relations & Documentation

• Coordinate intake and documentation of sensitive employee matters (complaints, terminations, disciplinary records), escalating promptly and flagging inconsistencies for leadership review
• Support leave and accommodation reviews, such as FMLA and ADA requests, by gathering documentation and confirming next steps with leadership

New Practice Onboarding & Integration

• Support the people-related review of practices we plan to acquire, covering employment compliance, benefits, payroll, paid time off, and open performance reviews
• Coordinate employee setup and benefits transition for new practices (I-9/E-Verify, payroll, COBRA, PTO), roll out the handbook and state addenda and track open items through closure

Recruiting Support

• Support hiring for practices that ask for VHP's help. Partner with practice leadership on role scoping, sourcing, and screening, and coordinate interview scheduling and offer logistics with office managers

What Will Make You Successful Here

Experience

• A Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience
• Minimum of 3 years progressive People Operations or HR experience, ideally in a coordination, shared services, or multi-site support role
• Multi-state employment compliance background, required
• Background in healthcare, physician practices, an MSO, or another multi-site services setting, highly preferred
• Collaborated with an outside HR partner or PEO, or across multiple legal entities, preferred
• Supported acquisitions — reviewing people practices before close and guiding teams through the transition afterward, preferred
• SHRM-CP, PHR, or a similar certification preferred
• Recruiting background supporting physical practice teams, a plus

Skills & Competencies

• Strong judgment and discretion with sensitive employee matters, grounded in working knowledge of federal and multi-state employment law (FMLA, ADA, wage and hour, anti-harassment)
• Strong organization and follow-through; able to run recurring audit cycles across many small sites independently
• Clear communication and coaching skills for managers without an HR background, and comfort working in HR and payroll systems

Your First 90 Days

• Learn the practice structure and how our HR partner's workflows operate
• Stand up the compliance audit cadence and the state-by-state calendar
• Complete a baseline audit of active practices and deliver a summary of needed improvements