People Operations Coordinator

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job

Vynca is looking for a detail-oriented and organized People Operations Coordinator to support the day-to-day operations of our HR and Talent teams. This role is central to keeping our hiring process running smoothly and ensuring our people-related administrative processes are handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, enjoys problem-solving, and is comfortable juggling multiple priorities in a fast-paced environment.

At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in Pacific Time or Central Time. Local to Los Angeles, CA or Austin, TX, a plus.

What you’ll do

• Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.

• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.

• Track interview stages and proactively flag delays or scheduling conflicts.

• Assist with posting job requisitions across job boards, careers pages. Updating and closing them as roles are filled or requisitions change.

• Conduct reference checks for candidates in final stages of the hiring process, including verifying the authenticity and legitimacy of references.

• Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies or red flags as needed.

• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.

• Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.

• Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).

• Respond to initial unemployment, state forms, and any other third-party or state agency requests.

• Handle new hire onboarding, background checks verifications, licensure support, I9 administration, and new hire orientation calls.

• Administer HR/People Ops platforms including HRIS, employee recognition platform, and internal team site upkeep.

• Support other ad hoc People Operations projects and administrative tasks as assigned.

Your experience and qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role. Within a healthcare organization, a plus.

• Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.

• Excellent written and verbal communication skills.

• A high degree of discretion and judgment when handling confidential information.

• Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).

• Proficiency with common HR/ATS tools. Experience with Ashby and Rippling, a plus.

• Strong attention to detail and follow-through.

• Ability to work independently while knowing when to escalate issues.