Payroll Coordinator

THE ROLE

We are looking for an experienced Payroll Coordinator to work alongside our HR Director to support global HR operations across Interdependence and its affiliated companies.

The Payroll Coordinator will manage key HR processes, including payroll, onboarding, employee records, compliance, HR systems, and employee lifecycle coordination across a global workforce, with a strong focus on U.S. and key international regions.

The Payroll Coordinator will support HR administration for all U.S. and global new hires, including processing payroll, onboarding paperwork, coordinating employee documentation, and ensuring a smooth and compliant onboarding experience across regions. This person will maintain accurate and compliant employee records in HiBob, support HR reporting and documentation, and partner cross-functionally with department leaders to ensure employee data and HR processes are aligned across the business.

The ideal candidate has 5–7 years of HR experience, strong attention to detail, experience supporting global teams, and deep knowledge of U.S. employment laws along with international HR payroll compliance. They should also be comfortable improving and automating workflows using AI tools such as Claude or similar platforms.

KEY RESPONSIBILITIES

• Support day-to-day HR operations and administrative processes across the full employee lifecycle, including payroll, onboarding, offboarding, transfers, job changes, and employee documentation
• Manage end-to-end payroll across the U.S., Philippines, and other global markets, ensuring accuracy, compliance, and timely processing.
• Coordinate and manage onboarding for new hires globally, ensuring a seamless and welcoming experience from offer acceptance through day one
• Maintain accurate employee records, HR systems, organizational data, and documentation in a timely and confidential manner
• Serve as a key point of contact for employee HR-related questions, escalating issues as needed and ensuring a high level of responsiveness and professionalism
• Support HR compliance and documentation requirements across multiple regions, with direct exposure to employment laws and practices in the US, India, and the Philippines
• Identify opportunities to streamline and automate HR workflows using AI tools and platforms such as Claude or similar technologies

QUALIFICATIONS

• 5–7 years of experience in HR coordination, HR operations, or a related human resources role
• Deep knowledge of U.S. and HR compliance requirements
• Hands-on experience managing U.S. payroll, with exposure to global payroll operations, including the Philippines
• Experience supporting global organizations, with hands-on exposure to HR compliance, employment laws, and practices across multiple regions (including the U.S., India, and the Philippines required)
• Experience using HRIS systems, including maintaining accurate employee records; experience with HiBob is a plus
• Proficiency with AI tools and platforms, including experience using tools such as Claude or similar technologies to streamline work, improve output, and automate processes
• Exceptional organizational skills and strong attention to detail
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong written and verbal communication skills
• Familiarity with HR compliance, documentation requirements, and employment practices across multiple geographies is required; additional regions beyond the U.S., India, and the Philippines are a plus
• Ability to work U.S. business hours