Payroll Administrator

ACT Power Services was created to provide industry-leading services for our clients. As an independent service provider, we avoid conflicts of interest and maintain a complete focus on our clients’ needs. We have taken a no-frills approach to developing our organization to ensure our clients are only paying for services that add value. ACT then leverages a world-class team, state of the art technology, and best-in-class operating practices to ensure every facility is operated in a manner that maximizes production, preserves compliance, and ensures the safety of our personnel and communities. Our vision is to reshape the industry’s benchmark for renewable operations and create the next generation of O&M provider.

We are seeking a detail-oriented and highly organized Payroll Administrator to manage and process payroll for our growing Operations & Maintenance (O&M) organization. This position is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, supporting compliance with federal, state, and local regulations, and serving as a key resource for employee payroll inquiries.

The ideal candidate will have 3–5 years of payroll administration experience, strong knowledge of payroll compliance requirements, and experience working in a fast-paced environment. Experience with BambooHR and Deputy is preferred. Experience with IRA Prevailing wage payroll and certified payroll reporting is essential.

Responsibilities

• Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis, ensuring accuracy and timeliness
• Review, audit, and reconcile employee timekeeping data, attendance records, overtime, and paid leave balances
• Maintain payroll records and employee earnings, deductions, garnishments, tax withholdings, and direct deposit information
• Administer payroll-related changes including new hires, terminations, promotions, compensation changes, and benefit deductions
• Ensure compliance with federal, state, and local wage and hour laws
• Support prevailing wage projects by accurately tracking, processing, and reporting certified payroll and applicable fringe benefits
• Prepare payroll reports, reconciliations, and supporting documentation for internal and external audits
• Partner with Human Resources to ensure employee records and payroll information remain accurate and current
• Respond to employee questions regarding pay, deductions, taxes, leave balances, and payroll policies
• Coordinate payroll tax filings and support year-end activities, including W-2 processing and payroll reconciliations
• Monitor and maintain payroll system functionality and recommend process improvements where appropriate
• Assist with labor distribution reporting, job costing, and workforce reporting as needed
• Maintain confidentiality of employee and company information at all times