Part-Time Executive Assistant - Sales (Independent Contractor)

The role is for a Part-Time Executive Assistant to provide a mix of executive, administrative, sales, and partnership support for an international business events company specializing in financial technology and digital finance sectors.

The ideal candidate will manage communications, follow up with contacts, support sponsor and delegate outreach, and ensure various tasks and opportunities progress smoothly. This role suits someone who is organized, proactive, and comfortable working independently, particularly when it comes to follow-ups and tracking loose ends.

Key Responsibilities:

• Manage and respond to emails, including following up with contacts as needed
• Conduct outreach to prospective sponsors, partners, and delegates
• Follow up with existing and prospective contacts to keep conversations moving
• Maintain and update contact lists using Microsoft Excel
• Support partnership and sponsorship acquisition activities
• Create speaker banners and accompanying copy for upcoming events
• Track outstanding tasks, follow-ups, and other loose ends
• Provide general executive and administrative support
• Use LinkedIn and other available tools to research and connect with relevant contacts
• Take ownership of routine follow-ups and tasks with minimal supervision as familiarity with the business grows

Requirements:

• At least 3 years of combined experience in executive assistance, sales, business development, partnerships, events, or similar roles
• Strong written and spoken English with the confidence to communicate naturally in live conversations
• Experience with email communication, follow-ups, and professional outreach
• Strong organizational skills with the ability to manage multiple tasks and keep track of details
• Proactive and comfortable working independently without constant supervision
• Experience using Microsoft Excel and LinkedIn
• Strong attention to detail and ability to follow through on outstanding tasks
• Previous experience in sponsorship, partnerships, sales, business development, or conference/event acquisition is highly desirable
• Able to work with a high level of trust, accountability, and initiative
• Experience in fintech, digital currency, or financial services is a plus, but not essential