Manager, Travel & Expense Operations

The Manager, Travel & Expense Operations is responsible for overseeing the Company's travel and entertainment (T&E), employee expense reimbursement, and corporate credit card programs. This role ensures expenses are processed accurately, efficiently, and in compliance with Company policies, U.S. GAAP, SOX requirements, and applicable healthcare regulations, including support for Sunshine Act (Open Payments) reporting. The role partners closely with Compliance, which retains ownership of regulatory submissions, while Finance owns the completeness and accuracy of underlying financial data. The ideal candidate brings operational accounting experience in a commercial-stage biopharmaceutical or life sciences company and understands healthcare professional (HCP) interactions and expense compliance.

Principal Responsibilities

• Oversee the Company's travel and entertainment, employee expense reimbursement, and corporate credit card programs.
• Serve as the business owner for the Company's travel and expense policy and corporate card policy administration.
• Review and approve employee expense reports and corporate card transactions for policy compliance.
• Administer the corporate credit card program including issuance, maintenance, training, and compliance monitoring.
• Partner with Compliance and Legal to support Sunshine Act (Open Payments) reporting by collecting, reconciling, validating, and documenting reportable HCP transfers of value.
• Review HCP-related travel and expense documentation to ensure reportable data is complete and accurate prior to reimbursement.
• Support month-end and quarter-end close activities, including accruals and reconciliations related to travel, expense reimbursements, and corporate cards.
• Maintain SOX-compliant internal controls over T&E and reimbursement processes.
• Coordinate audit requests related to travel, expense, and corporate card activities.
• Develop policies, procedures, employee training materials, analytics, and process improvements.
• Partner with HR, Legal, Compliance, Medical Affairs, Commercial, and Finance to improve the employee experience while maintaining strong financial controls.
• Leverage systems such as NetSuite, Concur/Navan/Ramp, TriNet, FloQast, Tipalti, corporate card platforms, and Excel to automate and improve operations

Skills and Attributes

• Strong knowledge of travel & entertainment, employee expense reimbursement, and corporate credit card administration.
• Experience supporting Sunshine Act (Open Payments) reporting in a commercial pharmaceutical or biotechnology company.
• Strong understanding of SOX, internal controls, and operational accounting.
• Excellent judgment balancing compliance with employee experience.
• Strong communication and cross-functional partnership skills.
• Highly organized with excellent analytical and problem-solving abilities.
• High integrity and commitment to ethical business practices.
• Experience with NetSuite, Concur or Navan or Ramp, TriNet, FloQast, Tipalti, corporate card platforms, and advanced Excel preferred.

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
• 5+ years of progressive experience in travel & expense, accounting operations, accounts payable, or operational accounting.
• Commercial-stage pharmaceutical, biotechnology, or life sciences experience strongly preferred.
• Experience administering corporate travel & expense and corporate card programs.
• Experience supporting Sunshine Act (Open Payments) reporting and HCP expense compliance strongly preferred.
• Public company and SOX experience preferred.
• Demonstrated success improving operational processes and internal controls.

Travel

• This position requires up to 10% travel. Frequently travel is outside the local area and overnight.

Position eligible for standard Company benefits including medical, dental, vision, time off and 401K, as well as participating in Mineralys incentive plans are contingent on achievement of personal and company performance.