Lease Compliance Administrator

Role Mission

To ensure all lease-related data, tenant billing, and accounts receivable activities are accurate, timely, and compliant, enabling clean financial reporting, improved tenant relationships, and operational efficiency across the portfolio.

Key Responsibilities

Lease Abstraction & Data Management

• Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations.
• Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements.
• Maintain organized and complete lease documentation for all tenants.

Tenant Onboarding & Offboarding

• Set up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billing.
• Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout.
• Ensure tenant portal (RentCafe) setup and communication is completed timely.

Accounts Receivable & Billing Accuracy

• Manage daily application of cash receipts to tenant ledgers.
• Review tenant accounts for accuracy, including rent, CAM, tax, and other charges.
• Process billing adjustments, late fee reversals, and corrections as needed.
• Investigate and resolve tenant disputes related to billing and account balances.

CAM Reconciliation & Expense Management

• Support CAM estimate setup and annual reconciliation processes.
• Review and validate operating expense recoveries, property taxes, and insurance allocations.
• Ensure CAM charges are accurately reflected in tenant billings.

Critical Date Monitoring

• Track key lease dates, including expirations, renewals, rent escalations, and notice periods.
• Proactively communicate upcoming deadlines to internal stakeholders.

Tenant & Internal Coordination

• Serve as a primary point of contact for tenant account inquiries.
• Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy.
• Support communication with tenants regarding balances, credits, and billing updates.

Audit, Compliance & Reporting

• Perform periodic audits of tenant ledgers and lease data for accuracy and completeness.
• Assist with preparation of estoppel certificates and lease-related documentation.
• Ensure compliance with lease terms and company policies.

Requirements

• 2–5 years of experience in property management, lease administration, or real estate accounting.
• Strong proficiency in Yardi (required) and advanced Excel skills.
• High attention to detail with the ability to interpret complex lease agreements.
• Solid understanding of CAM, NNN leases, rent structures, and AR processes.
• Ability to manage high-volume transactional work with accuracy and efficiency.
• Strong organizational and time management skills in a fast-paced environment.
• Effective communicator with the ability to work cross-functionally.

Milestone Timeline

First 30 Days – Integration & Orientation

• Complete onboarding and system training (Yardi, internal processes).
• Review existing lease structures and tenant ledgers.
• Begin supporting tenant billing reviews and basic AR tasks.

By Day 60 – Independent Execution

• Independently manage tenant onboarding and lease setup.
• Apply cash receipts daily and resolve basic tenant discrepancies.
• Begin supporting CAM setup and billing reviews.

By Day 90 – Ownership & Accuracy

• Own accuracy of assigned tenant ledgers and billing processes.
• Identify and correct lease or billing discrepancies proactively.
• Support estoppels and tenant communications as needed.

By Day 120 – Strategic Contributor

• Identify and recommend process improvements for lease and AR workflows.
• Support full-cycle lease compliance across assigned properties.
• Act as a key resource for lease-related accuracy and tenant account integrity.

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends).
• Remote work opportunity.