Invoicing Officer (Remote, Philippines-based)

About Us: At Hunt St, we help Australian companies hire top remote talent in the Philippines. This role will be formally employed through an Employer of Record (EOR) arrangement. All roles are 100% remote, allowing you to work from home.

Who The Client Is: A well-established Australian business specializing in building improvement and asset maintenance. They provide project-based solutions for refurbishment, enhancement, and upkeep of commercial and public-use facilities, including upgrades to operational spaces, internal fit-outs, and infrastructure improvements across sectors like education, healthcare, and institutional environments.

The Role: The Invoicing Officer manages day-to-day invoicing, ensuring accurate capture of completed works, correct invoicing, and proper documentation. This role collaborates closely with the Accounting team to resolve invoicing queries and ensure timely billing.

Experience with Simpro, particularly in job management, scheduling, quoting, or invoicing processes within an Australian business, is highly preferred.

Key Responsibilities:

• Prepare and issue customer invoices based on completed works, approved quotes, variations, and agreed billing arrangements.
• Review jobs and work orders to ensure all billable items are captured before invoicing.
• Process invoices through Simpro.
• Verify labour, materials, subcontractor costs, variations, and other charges against job records.
• Ensure invoices are accurate, complete, and supported by required documentation.
• Monitor unbilled and completed jobs, following up with relevant teams for missing information.
• Assist with progress claims, milestone billing, and project-based invoicing as needed.
• Process credit notes, invoice adjustments, and re-issued invoices when necessary.
• Investigate and resolve invoice discrepancies and customer billing queries.
• Support month-end invoicing processes and reporting.
• Identify opportunities to improve invoicing accuracy, turnaround times, and internal processes.

Required Skills and Qualifications:

• Previous experience in invoicing, billing, accounts receivable, or accounting support.
• Simpro experience is highly preferred.
• Experience working with Australian businesses or Australian accounting processes is advantageous.
• Strong attention to detail and accuracy.
• Comfortable reviewing job records, quotes, purchase orders, variations, and supporting documentation.
• Good understanding of invoicing and basic accounting principles.
• Strong organizational and time-management skills.
• Strong written and verbal English communication.

Work Arrangement & Expectations:

This is a remote role set up via an Employer of Record (EOR) service. Successful candidates must disclose any existing ongoing roles or client work and reflect this engagement on their LinkedIn profile.