Executive Assistant – Irth Solutions

The ideal candidate is detail-obsessed, able to multitask, self-directed, flexible across leadership priorities, comfortable in a fast-changing, growing organization, and trusted with confidential information. This role is well suited for someone who thrives in a fast-paced, growing organization and enjoys building efficient processes that support executive effectiveness.

Key Responsibilities

1. Executive Support & Calendar Management

• Manage complex, high-volume calendars for the Chief Commercial Officer (CCO) and supplemental support for the rest of the C-Suite leaders, including but not limited to: scheduling and coordinating meetings, conferences, and calls with internal and external parties across time zones and functions.
• Anticipate and proactively resolve scheduling conflicts and adjustments to ensure optimal time management.
• Prepare meeting agendas and relevant documents for all appointments and events.
• Maintain and track executive agendas, ensuring all key meetings, deadlines, and deliverables are met.
• Provide reminders and follow up on action items from meetings and projects.
• Maintain files, records, and other documents for the executives, ensuring confidentiality and organization.
• Assist with presentations, reports, and other important documents as needed.
• Prioritize competing executive requests, exercising judgment on what should be moved, protected, delegated, or escalated.
• Flex across additional executives and shifting leadership priorities as the organization evolves.

2. Travel & Event Coordination

• Manage travel arrangements, accommodations, and itineraries, covering flights, lodging, ground transportation, and expense documentation.
• Coordinate logistics for internal and external events, including company meetings, conferences, webinars, and team-building activities.
• Ensure events run smoothly and efficiently, managing the setup, equipment, and supplies.

3. Process Improvement & Administrative Infrastructure

• Develop and maintain administrative processes and standard operating procedures (SOPs).
• Identify opportunities for greater efficiency and automation, including through AI tools such as Copilot or Claude.
• Create repeatable executive-support practices that can be shared across the team.
• Help establish scalable administrative infrastructure as Irth grows.

4. Office Operations & Employee Experience

• Oversee daily office operations, including office supplies, equipment maintenance, and vendor management.
• Maintain a clean, organized, and productive office environment.
• Manage incoming and outgoing mail and packages, ensuring timely and accurate delivery.
• Coordinate logistics for office supplies, equipment, and materials.

What Success Looks Like

The successful candidate will:

• Ensure the CCO's calendar and schedule are organized, accurate, and aligned with business priorities.
• Provide reliable, proactive administrative support with minimal oversight.
• Help the CCO stay focused by anticipating needs and managing follow-through.
• Establish strong working relationships with the existing Executive Assistant and administrative team.
• Improve administrative workflows through documentation, consistency, and thoughtful use of technology.
• Ensure travel, meetings, events, and office operations are handled efficiently.
• Contribute to a scalable administrative support structure as Irth continues to grow.

Required Qualifications

• Minimum of 5 years of experience as an Executive Assistant supporting C-Suite executives.
• Exceptional attention to detail, organizational and time-management skills.
• 3-5 years experience using Microsoft products (Outlook, Excel, Word, PowerPoint) required.
• Excellent written and verbal communication skills.
• Discretion and professionalism when handling confidential information.
• Ability to use AI tools such as Copilot or Claude.
• Ability to work on-site in Columbus, OH on a hybrid schedule; or if hired as remote employee, travel as needed to support executive team (less than 15% of the year).
• Proven ability to manage complex, high-volume calendars and prioritize competing executive requests.
• Flexibility to support additional executives and shifting leadership priorities.
• Comfort operating in a fast-changing, growing organization.