Executive Assistant

Are you a proactive and organized professional who thrives in a fast-paced environment? Do you excel at managing details, multitasking, and supporting executive functions with precision? If you're an experienced Executive or Personal Assistant with superb organizational and communication skills, we want to speak with you.

At NIVA Health, we're looking for an Executive Assistant who can provide essential support to our HR and Executive Team, ensuring our operations run smoothly and efficiently.

What You’ll Be Doing: This isn’t just managing calendars and correspondence. You’ll be a vital link between our executives, employees, clients, and partners—bringing order and precision to our interactions and workflows. Your support will enhance productivity and contribute to the success of our team.

In This Role, You’ll:

• Serve as the primary point of contact among executives, employees, clients, and external partners.
• Manage and prioritize information flow effectively and accurately.
• Oversee calendars, scheduling, and organizing meetings.
• Coordinate travel and accommodation arrangements.
• Prepare and maintain weekly, monthly, and quarterly reports.
• Format and draft internal and external communication materials, including memos, emails, and presentations.
• Record and maintain minutes during meetings.
• Screen phone calls and manage correspondence.
• Purchasing and facilitating delivery of equipment to new and existing team members.
• Perform additional duties as assigned by management.

Requirements

You’re a Great Fit If You:

• Have proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Are proficient in Google Workspace and MS Office applications.
• Possess outstanding organizational and time management skills.
• Are familiar with office gadgets and applications (e.g., e-calendars and copy machines).
• Communicate clearly and effectively, both verbally and in writing.
• Exercise superior discretion and confidentiality.

Bonus Points If You:

• Have experience supporting a leadership team or working in a similar fast-paced environment.
• Have experience in HR administration.
• Are familiar with project management tools and software.

Benefits

Why Join Us? At NIVA Health, we live our Core Values—Teamwork, Resilience, Open-Mindedness, Ownership, and Positivity—every day. You’ll be joining a team that truly cares, takes pride in doing meaningful work, and supports each other while striving for excellence. Your insights will help us provide better care to more people, more efficiently.