EMIS / CTE Specialist
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Job Description
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The EMIS / CTE Specialist is responsible for accurately capturing, mapping, and reporting Career Tech Education and district-wide student data. This role ensures compliant data extraction, file preparation, and submission to the Ohio Department of Education and Workforce (ODEW). The specialist actively troubleshoots Level 1 and Level 2 errors, coordinates with school-level end-users, manages state compliance programs, and maintains critical staff data systems.
This position is Remote and Ohio Residence is Required.
Key Responsibilities
- Data Submissions & Validation: Extract district data from various source systems, prepare files, and upload them into the Data Collector for compliant EMIS processing and timely submission to ODEW under strict state deadlines.
- CTE Course Mapping & Data Entry: Record CTE classes for each school onto Smartsheet, determine necessary course mapping, and adjust course sections within the state reporting area as required.
- Special Student Populations: Enter, update, and manage student data related to special education, Limited English Proficiency (LEP), and gifted programs within the Student Information System (SIS).
- Error Resolution & Systems Audit: Investigate, troubleshoot, and resolve Level 1 and Level 2 submission errors. Work within the Ohio District Data Exchange (ODDEX) to resolve flags and errors.
- Federal & State Reporting Programs: Complete Civil Rights Data Collection (CRDC) reporting and Federal Low Income Count System (FLICS) reporting.
- School & Team Collaboration: Communicate submission errors and systemic problems directly to the CTE Department and school end-users, guiding and assisting local staff to correct data at the source.
- Records & Documentation: Maintain history records for Effective Date Records (including the Disadvantagement field), organize Level 2 Reports to SharePoint, and author clear, user-friendly EMIS documentation for district end-users.
- Staff Data Maintenance: Maintain and update staff data for compliance reporting within the Uniform School Payroll System (USPS).
- Continuous Compliance: Maintain deep, up-to-date knowledge of Ohio state reporting requirements by attending ODEW professional development sessions and participating in all monthly EMIS team meetings.
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ACCEL Schools
View Company ProfileACCEL Schools (operating at accelschools.com) is a for-profit education management organization dedicated to transforming K-12 education by opening, turning around, and managing high-performing public charter schools. Founded in 2014 by Ron Packard and headquartered in Cleveland, Ohio, ACCEL Schools partners with communities to expand access to quality education for students and families of all backgrounds. The organization operates a network of over 90 tuition-free, public charter schools—including 77 brick-and-mortar locations and 15 online schools—primarily in Ohio, with additional virtual instruction programs approved in Florida. Under the hood, ACCEL Schools leverages data-driven, adaptable learning models to deliver turnkey educational solutions. This allows students to benefit from personalized, high-quality instruction while empowering communities to revitalize underperforming schools.
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