Creator Coordinator

We're looking for a Creator Coordinator to power the reporting, logistics, and search engine behind TubeScience’s growing creator network. You’ll work closely with the creator team to ensure all tracking, communication, scheduling, and reporting are up to date and accurate. You’ll be the first point of contact for new creators, coordinating onboarding and introductory meetings. Any questions about creators, you should have the answer or know who does. When you’re not doing logistics, you’ll help scout new creators.

What You’ll Do

• Coordinate staff creator onboarding logistics — send department onboarding forms, add staff creators to roster, schedule introductory meetings with department, assist department head with scheduling other introductory meetings.
• Manage Staff Creator overall schedules, ensuring stakeholders know when creators are unavailable for new jobs.
• Coordinate staff creator availability for in-studio requests. Verify firewalls.
• Route Staff Creator questions to the appropriate channel.
• Maintain all department trackers (including client Creator Programs) and SOPs in real time. Nothing is left open overnight.
• Collect Staff Creator feedback every three months and report on findings.
• Track compliance and data in Creators channels and provide monthly reporting.
• Coordinate Staff Creator workshops and events.
• Build and maintain a creator database tracking creator specialties, rates, availability, demographics, and past performance. Add new, onboarded creators to the internal database.
• Help department grow the talent pipeline — proactively scouting new Staff Creators across TikTok, Instagram, YouTube, and emerging platforms so we always have depth and diversity of talent on tap.

Who You Are

• 1+ years in a coordination or operations role: talent coordination, influencer marketing, casting, talent relations, or similar.
• Highly organized: you can juggle dozens of schedules, onboarding, and deadlines without dropping anything.
• Detail-oriented with tracking and compliance: your trackers are always accurate, and paperwork never slips.
• Comfortable with tools: Google Sheets, Airtable, Notion, Slack, and open to automation and AI tools.
• Fluent in digital content culture: you know what good content looks like and where to find the people who make it.
• Strong written and verbal English.

Nice to Have

• Experience using creator/influencer platforms (Aspire, GRIN, CreatorIQ, Cohley, TikTok Creator Marketplace).
• Background at a creator management agency, MCN, or talent representation firm.
• Familiarity with brand compliance and FTC disclosure requirements.