Corporate Secretary Executive

Requirements

We are looking for an Corporate Secretary Executive that is excited about the below Mission and Outcome.

Mission: Based in Malaysia or the Philippines, the Company Secretary Executive will play a pivotal role in delivering exceptional corporate services to our clients.

Outcome: The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work.

Key Responsibilities:

• Manage company incorporations: Handle new company setups, including private limited companies, sole proprietorships, and partnerships.
• Coordinate transitions: Manage the transfer of corporate secretarial appointments for existing companies.
• Draft statutory documentation: Prepare and draft essential statutory documents, including AGMs, EGMs, and Board Resolutions.
• Maintain corporate records: Update and maintain minute books, statutory registers, and internal databases.
• Track compliance timelines: Actively monitor and manage statutory deadlines for all assigned clients.
• Support Hong Kong entities: Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.
• Ensure regulatory compliance: Maintain strict adherence to corporate governance standards and regulatory requirements to safeguard our clients' interests.
• Deliver exceptional client service: Provide guidance and support to clients, fostering strong, long-term relationships.
• Collaborate internally: Work closely with cross-functional internal teams to align operations with the company's strategic goals and maintain an efficient work environment.
• Handle operational tasks: Execute other corporate or ad-hoc administrative duties as assigned by the management team.

Requirements:

• Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions.
• Regional Portfolio: Prior hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance is required.
• Language Proficiency: Fluency in English. For Candidates based in Malaysia: Full fluency in English and either Cantonese or Mandarin (both written and spoken) is required to successfully support our regional client portfolio.

• Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.
• Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.
• Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.
• ICSA qualification or GradCG status is highly preferred, though not required.