CEO's Executive Assistant

The Role

Serve as the right hand to the CEO of a fast-growing construction technology company, freeing up his time to focus on high-level priorities. Key responsibilities include:

• Managing the CEO's calendar, daily schedule, and priorities, including scheduling meetings with multiple stakeholders.
• Overseeing the CEO's email inbox, answering inquiries, and handling outreach on his behalf.
• Booking business and personal travel, reservations, and arrangements.
• Preparing the CEO for meetings, organizing follow-up materials, and sending meeting recaps.
• Conducting research, reviewing business proposals, retrieving files, and preparing documents.
• Handling personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts.
• Supporting a second company principal and taking on office manager and ad hoc tasks as needed.
• Utilizing AI tools daily and evolving into a proactive operator who anticipates needs rather than working task by task.

Requirements

Experience Needed:

• Prior experience as an Executive Assistant to a C-level executive is beneficial.
• Experience reading and interpreting business proposals.
• Excellent written English, as this role is highly communication-based.
• A positive, personable attitude.
• A growth mindset and the ability to scale with a fast-growing company long term.

Non-negotiable Requirements:

• Excellent written and verbal English with constant, proactive communication.
• Extreme attention to detail and strong organizational skills.
• Strong, reliable internet connection.

Industry/Tools Experience:

• Microsoft Office, including Excel.
• Claude and ChatGPT, with strong prompting skills for daily tasks.
• Experience supporting leadership at a fast-growing company.

Benefits

We prioritize uplifting lives and offer benefits that support work-life balance, well-being, and growth:

• Competitive salary and a great compensation package.
• 13th month pay for an extra bonus.
• 12 days of paid time off (PTO) for vacation, self-care, or breaks.
• 12 paid US holidays throughout the year.
• Maternity and paternity leave for growing families.
• Comprehensive healthcare for you and your family.
• Life insurance included in the full-time HMO plan.
• Access to mental health support and wellness resources.
• Milestone gifts and birthday treats to celebrate achievements.
• Exciting team experiences like island getaways, virtual town halls, and regional meetups.
• Opportunities to stay connected and grow within a supportive network.

Some benefits may vary. Full details will be provided during the onboarding process.