Bilingual Client Intake Specialist (Spanish & English)

About the Role

The ideal candidate should serve as a primary point of contact for clients while providing administrative support to the team. This role requires fluency in Spanish and English, strong client communication skills, and experience in scheduling, organization, and coordination.

Key Responsibilities

• Serve as the primary point of contact for client calls, emails, and social media inquiries, providing professional bilingual support (Spanish-English) to ensure clear and effective communication
• Screen inquiries, identify client needs, schedule consultations, and guide prospective clients through the intake process
• Build rapport with clients, follow up on inquiries, and support the conversion of leads into retained clients, meeting monthly sales and consultation targets
• Manage calendars, inboxes, communications, and deadlines while providing day-to-day operational support to the management team
• Maintain accurate and up-to-date client records using CRM systems, including tracking interactions, follow-ups, and intake progress
• Liaise professionally with clients, business partners, and third parties while maintaining strong working relationships
• Collaborate closely with attorneys and team members to ensure smooth communication, efficient workflows, and a high level of client satisfaction

Qualifications

• Minimum of 2 years of experience in client relations, customer service, administrative support, or a related role (required)
• Bachelor's degree in communications, business administration, or related field (preferred)
• Fluent in Spanish and English, both written and verbal (required)
• Prior experience with a U.S.-based law firm, preferably specializing in immigration law (highly preferred)
• Familiarity with CRM software, virtual communication tools, and scheduling applications
• Proficiency in Microsoft Office Suite, email management systems, and virtual collaboration tools
• Strong interpersonal skills, attention to detail, and ability to multitask
• Reliable internet connection and dedicated home office setup
• Familiarity with communicating through social media platforms such as RedNote, WeChat, Facebook, Instagram, WhatsApp, and LinkedIn