Accounts Payable Specialist

Your immediate impact in the first 3-6 months will be:

• Take over the AP inbox and the day-to-day invoice and payment flow for our European and French entities, running it end-to-end without supervision.
• Bring Pleo and Ramp card reconciliations up to date and set a clear rhythm for following up on missing receipts, descriptions, and coding.
• Reconcile and clean up the vendor master data, and set up a clear AP folder structure and documentation.

Your responsibilities

• Review incoming vendor invoices for accuracy, completeness, and valid approvals, and follow up on disputed invoices through to resolution.
• Book invoices and batch them for payment using the right payment method.
• Own and monitor the AP inbox daily, keeping it organized and up to date.
• Reconcile Pleo and Ramp card transactions for your assigned entities.
• Track card transactions with missing receipts, descriptions, or coding, and send regular reminders to cardholders in Pleo and Ramp.
• Own the vendor master data process, including regular reconciliation of the vendor master sheet.
• Build, organize, and maintain the AP folder structure and documentation.

What You bring to the table

• 5+ years in accounts payable or payment operations, with strong payment processing experience. Experience with European entities is a big plus.
• Strong hands-on proficiency in Pleo and Ramp. Experience building workflow automations around them is an advantage, and NetSuite experience is a plus, but not a must.
• Fluent English and a clear, proactive communication style with vendors, cardholders, and colleagues.
• You’re able to work mainly within Central European Time (CET) business hours.
• You actively use AI tools to enhance personal productivity and work quality, staying curious about emerging capabilities and identifying opportunities to apply AI pragmatically in day-to-day work.