Accounts Payable Specialist

Responsibilities:

• Support full-cycle, high-volume AP transactions from invoice receipt through coding, approval routing, and payment, ensuring accuracy and timely processing.
• Review and process weekly driver payments, reconciling charges to our internal software.
• Assist with managing the AP inbox by triaging internal and external inquiries and routing them for timely resolution.
• Oversee employee expense transactions in Ramp, ensuring accurate coding, proper approval routing, policy compliance, and timely reconciliation.
• Investigate and resolve invoice, vendor account, and payment issues, escalating when needed.
• Manage vendor records in NetSuite and Bill.com.
• Support month-end close by reviewing open invoices, analyzing vendor balances and accruals.
• Support the Accounts Payable Manager on ad hoc projects.
• Assist with 1099 processing, including W-9 collection and year-end filing.
• Create vendor credit memos as needed.

Requirements:

• 2+ years Accounts Payable experience required.
• Experience working with automated AP and expense management workflows required.
• Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• QuickBooks experience preferred.
• NetSuite experience a plus.
• Solid understanding of how vendor bills and credits impact the general ledger.
• Ramp or similar corporate expense management platform experience preferred.
• Comfortable re-prioritizing quickly in a fast-paced environment.
• Works independently and owns their responsibilities.
• Excellent communicator with internal teams and vendors, solution-oriented and asks for clarification when information is unclear.
• Strong analytical skills and attention to detail across invoices, payments, and vendor records.
• Ability to work the working hours: Start 9am Pacific time / 12am Philippines time.