Accounts Payable Specialist

The Accounts Payable Specialist manages the payment process, verifies and processes invoices, and ensures timely and accurate payments to vendors and suppliers. This role involves maintaining accurate financial records, reconciling accounts, resolving payment discrepancies, and collaborating with internal departments and external vendors.

Key Responsibilities:

• Manage the full AP cycle for PO and non-PO invoices.
• Review, verify, code, and process invoices accurately and on time.
• Perform 3-way matching of invoices, POs, and receiving documents.
• Validate non-PO invoices for proper coding, approval, and accuracy.
• Process check, ACH, and electronic payments according to payment terms.
• Oversee expense reports and corporate credit card approvals.
• Reconcile vendor statements and resolve invoice/payment discrepancies.
• Handle vendor inquiries and complex AP issues.
• Collaborate with internal teams to resolve invoice and payment concerns.
• Support month-end/year-end close, including accruals and AP reconciliations.
• Maintain accurate AP records, documentation, and processes.
• Communicate clearly with clients and internal teams and provide timely support.
• Follow client standards and contribute to process and service improvements.
• Escalate complex issues and perform other duties as needed.

Requirements

Skills, Knowledge, and Expertise:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 4+ years of professional experience in Accounts Payable/accounting.
• Strong knowledge of end to end AP processes.
• Proficiency in NetSuite/ConnectWise, accounting systems, CRM tools, and advanced Excel.
• Strong attention to detail and accuracy in invoice, payment, and account processing.
• Excellent analytical, problem-solving, organizational, and time-management skills.
• Strong communication and interpersonal skills.
• Experience researching and resolving billing discrepancies and payment issues.
• Ability to manage high-volume workloads, prioritize tasks, meet deadlines, and handle escalated issues professionally.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with US tax regulations and AP-related reporting requirements is a plus.

Benefits

Why You'll Love Working with Us:

• 100% Remote Work Enjoy the flexibility of working from anywhere!
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.