Accounts Payable Operations Specialist

GroundTruth is an advertising platform that transforms real-world consumer behavior into targeted marketing campaigns, driving measurable results like in-store visits and sales. Their approach leverages location and purchase data to optimize advertising across all screens.

The role focuses on delivering data-driven media campaigns with measurable impact, including in-store visits, sales, and consumer insights.

You Will:

Accounts Payable Operations

• Manage the end-to-end accounts payable process, including invoice receipt, validation, accounting, approval, and payment processing.
• Review vendor invoices for completeness, accuracy, appropriate approvals, and compliance with company policies.
• Perform 2-way/3-way matching of invoices with purchase orders and goods/service receipts.
• Ensure invoices are posted to the correct GL accounts, cost centers, departments, and projects.
• Maintain accurate vendor master and AP records.
• Process employee/vendor reimbursements and other payable transactions.
• Monitor outstanding invoices and resolve blocked or disputed invoices.
• Prepare and maintain vendor aging reports and support working capital management.

Indian Taxation & Statutory Compliance

• Apply appropriate TDS provisions under the Income-tax Act, including identification of applicable sections, rates, thresholds, and nature of payments.
• Validate TDS applicability on vendor invoices and ensure correct deduction at the time of payment/credit.
• Support preparation and reconciliation of TDS returns, challans, certificates, and related records.
• Review vendor PAN and other tax details and ensure appropriate documentation is maintained.
• Understand and apply GST provisions relevant to Accounts Payable, including:
• GSTIN validation.
• CGST/SGST/IGST applicability.
• Reverse Charge Mechanism (RCM), wherever applicable.
• Input Tax Credit (ITC) eligibility.
• Invoice and tax documentation requirements.
• Perform GST input reconciliation with books and available GST records/returns and identify discrepancies.
• Coordinate with tax/finance teams for resolution of TDS and GST-related vendor issues.
• Maintain appropriate supporting documentation for statutory audits and tax assessments.

Vendor Reconciliation & Month-End Close

• Perform regular vendor account reconciliations and investigate outstanding/unmatched balances.
• Reconcile vendor ledgers with vendor statements and resolve discrepancies.
• Assist with month-end closing activities, including accruals, provisions, prepaid expenses, and AP aging.
• Identify and follow up on long-outstanding advances, debit balances, and unapplied items.
• Ensure expenses are recorded in the appropriate accounting period in accordance with the accrual principle.
• Support preparation of AP-related schedules and reports for internal and statutory audits.

Controls & Process Improvement

• Ensure compliance with internal financial controls and AP policies.
• Identify duplicate invoices, unusual transactions, incorrect tax deductions, and other potential control issues.
• Support implementation and improvement of AP processes and automation.
• Maintain proper audit trails and documentation for all AP transactions.
• Assist in developing process documentation, SOPs, and control checklists.

You ARE:

• Organized: Ability to prioritize and deliver timely work.
• Flexible: Dynamic, hard-working, and able to pivot direction quickly.
• Communicative: Strong written and verbal communication skills.
• A Team Player: Believes in GroundTruth’s vision and prides themselves on being part of an exceptional team.
• Technical Adept: Not afraid of new technologies and eager to learn.
• A Problem Solver: Takes charge of creating solutions.

You HAVE:

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 3–4 years of relevant experience in Accounts Payable, Procure-to-Pay (P2P), or accounting operations.
• Strong working knowledge of Indian taxation applicable to AP, particularly TDS and GST.
• Good understanding of basic accounting principles and financial reporting.
• Experience with vendor reconciliation and month-end closing activities.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and basic data analysis.
• Experience working on an ERP/accounting system such as Oracle, SAP, Microsoft Dynamics, NetSuite, Zoho Expense, or similar is preferred.
• Strong attention to detail and ability to identify discrepancies in high-volume transactions.

How You Can Impress Us:

• Practical understanding of Income-tax Act provisions relating to TDS.
• Practical understanding of GST/ITC and RCM from an AP perspective.
• Experience handling vendor queries related to tax deductions and invoice processing.
• Ability to interpret tax provisions and determine their impact on day-to-day AP transactions.
• Good analytical and reconciliation skills.
• Strong communication and stakeholder-management skills.
• Ability to work independently and meet month-end closing deadlines.