Senior Procurement Operations Manager

About the role:

Procurement Operations Lead to own the execution backbone of procurement. This is a senior individual contributor role with end-to-end ownership of procurement operations, systems, renewals discipline, vendor and contract data integrity, and analytics.

Responsibilities:

• Procurement systems and workflow ownership
• Act as the product owner for Zip, including intake forms, routing rules, approval logic, required fields, SLAs, notifications, and catalog basics
• Manage and optimize Vendr workflows from intake through signature to improve cycle time, transparency, and stakeholder experience
• Enforce a single, standardized intake path for procurement requests and ensure requests move through the system efficiently
• Contract operations
• Own contract workflow coordination: intake, version control, signature routing, countersignature, and final distribution
• Maintain a clean, accurate contract repository with complete metadata (term, renewal dates, notice periods, pricing models, key clauses, attachments)
• Ensure contracts and data are centralized, audit-ready, and easy for Finance, Legal, and stakeholders to reference
• Renewals and vendor lifecycle management
• Build and run a structured renewal calendar with clear checkpoints (e.g., 120 / 90 / 60 / 30 days)
• Prevent auto-renew surprises by tracking notice deadlines and driving timely renewals, downsizing, or cancellations
• Support vendor rationalization and supplier consolidation by identifying duplicates, low-utilization tools, and opportunities to standardize
• Negotiation support
• Independently negotiate smaller, low-risk renewals and net-new agreements under defined thresholds using approved playbooks
• Prepare negotiation and renewal packets for larger or more complex deals and escalate appropriately
• Data and analytics
• Maintain high-quality vendor master and spend data that leadership can trust
• Produce reporting on renewal pipeline, cycle times, bottlenecks, agreement coverage, vendor count trends, and savings evidence support
• Provide analysis to inform sourcing decisions, vendor consolidation efforts, and procurement governance

Qualifications We Value:

• 6–10+ years of experience in procurement operations, sourcing operations, vendor management, or similar roles
• Hands-on experience administering procurement or intake workflows (e.g., Zip, Vendr, Coupa, Ariba, Ivalua, ServiceNow, Jira, or similar tools)
• Strong contract operations experience (workflow coordination, repository hygiene, renewals and notice tracking)
• Comfortable negotiating smaller agreements and driving stakeholders to decisions
• Strong analytical skills (Excel/Google Sheets; BI tools a plus)
• Excellent written communication and ability to operate asynchronously across time zones