Executive Operations Associate

OVERVIEW

The successful candidate must be based in Canada and located within the Eastern or Atlantic time zones.

About Liferaft

Liferaft builds software that helps organizations find, understand, and act on potential risks from publicly available information. Our clients include corporate security teams around the world, including some of the world’s leading organizations. We’re a remote-first company committed to building a high-performing, values-driven team that operates with clarity, discipline, accountability, and care.

Liferaft was recently acquired by global security company Securitas, expanding our ability to deliver intelligence-led security at scale. Together, our technology and security solutions help these organizations protect their people, assets, and operations, making a meaningful impact in the world we live in.

What you do as the Executive Operations Associate at Liferaft

This is a unique early-career role working directly with the CEO and Senior Leadership Team (SLT) of a remote-first, growth-stage SaaS company operating within a global organization. While our headquarters are in Halifax, NS, preference will be given to candidates based in Toronto, ON. The role includes some travel, such as quarterly SLT meetings, company events, and conferences, with the potential for part-time in-office work in the future.

You’ll gain exposure to how a leadership team and business operates, across strategy, execution, communication, and decision-making, while playing a critical role in keeping that team aligned, organized, and effective.

In addition to supporting the CEO, this role helps reduce day-to-day coordination and operational burden across the broader leadership team, ensuring leaders can stay focused on priorities while key logistics, communication, and follow-through are handled effectively.

While this role is administrative in nature and includes core executive assistance responsibilities, it is designed for someone with interests and ambitions in growing operational responsibilities over time.

If you’re hard working, highly organized, intellectually curious, and eager to learn how a growth-stage company is run from the inside, this role offers an exceptional opportunity.

Core Responsibilities

Executive & Leadership Support

• Manage complex calendars, scheduling, and coordination for the CEO and SLT
• Prepare agendas, capture key decisions and action items, and track follow-ups from senior leadership meetings
• Support internal communications on behalf of leadership
• Coordinate travel, logistics, and scheduling across the CEO and leadership team (including flights, accommodations, and key internal/external meetings)

Leadership Team Operations & Coordination

• Assist the leadership team in communication across the organization by helping coordinate company-wide updates, meetings, and events
• Assist in maintaining the corporate calendar and schedule of events
• Support planning, documentation, and operational rhythms of the leadership team
• Assist with leadership team and board meeting scheduling, agenda preparation, and timely distribution of materials

Reporting & Business Insights

• Support the development and maintenance of leadership team reporting and scorecards (e.g. gathering inputs, formatting and ensuring materials are ready for review)
• Help build and organize KPI dashboards and internal reporting
• Engage teams across the company to gather and synthesize relevant business insights for the leadership team

Cross-Functional & Parent Company Coordination

• Assist with coordination and communication with our parent company, Securitas
• Identify opportunities to improve processes, organization, and clarity across the business

Requirements

What You Need to Get the Job Done

• An entry-level candidate with a degree in business administration, operations, management, organizational leadership, or a related field.
• Exceptionally organized and detail-oriented
• A strong written and verbal communicator
• Resourceful and proactive—you figure things out and follow through
• Comfortable using modern tools, including AI, to improve efficiency
• Able to manage multiple priorities and shift context quickly
• Highly trustworthy with strong judgment and discretion
• Curious, ambitious, and motivated to learn how a business operates
• Someone others naturally rely on to bring structure, follow-through and clarity

This role is best suited for someone who is:

• Energized by being close to decision-making
• Comfortable supporting others while learning quickly
• Interested in building a long-term career in business, operations, or leadership

Benefits

Why Liferaft?

At Liferaft, we believe that our people are our greatest asset. We’re a collaborative, supportive team that values fresh thinking and works together to build and improve how we operate.

This role is intentionally designed as a launchpad into business operations and leadership. You’ll work directly with the CEO and Senior Leadership Team, gaining visibility into company strategy, operations, and decision-making, while building a strong foundation in how a growth-stage business runs. Over time, this role can evolve into broader operational and leadership opportunities.

We offer our team:

• Competitive compensation plan
• Flexible PTO – Take a minimum of 15 days/year with no cap beyond
• Hybrid workplace with flexible working hours
• Health & Dental Benefits (Medavie Blue Cross)
• 80% employer paid benefits
• Orthodontic coverage for minor dependents
• Comprehensive mental health coverage, up to $3,000 per month, available for employees and dependents
• Free access to EAP, Greenshield and a variety of physical and mental health services via wellness platform
• $750 Yearly Lifestyle Subsidy
• Monthly cell phone reimbursement
• Monthly parking reimbursement
• Company-sponsored social events and team-building activities
• Diversity, Equity & Inclusion Committee
• Authentic, engaged team, who value feedback and continuous improvement