Executive Assistant (Ops)

About the Role: Abby Care is seeking an Executive Assistant who operates as a true organizational partner to our senior leadership team. You anticipate needs, close tasks autonomously, and handle sensitive information with discretion. You will manage competing priorities across multiple principals and serve as a trusted extension of the executives you represent. Note: Working Schedule is Monday–Friday, 9:00am–5:00pm PST.

What You'll Do

• Proactively manage executive calendars, surface scheduling conflicts, and protect leadership time.
• Coordinate communication between executives and internal/external stakeholders with accuracy and good judgment.
• Own tasks from initiation to completion, tracking progress and removing blockers.
• Maintain organizational systems and documentation to ensure smooth operations.
• Support the preparation of meetings and events, including logistics, agendas, and pre-read materials.
• Handle sensitive and confidential information with appropriate discretion.

What You Bring

• Proven experience as an executive assistant or in a senior administrative role supporting multiple executives.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to operate with high autonomy, take ownership, and exercise judgment.
• Proficiency in Google Workspace and comfort learning new tools quickly.
• Comfortable using AI tools to streamline day-to-day work, drafting, research, and task management.
• Bonus: Experience supporting US-based executive teams remotely, project management skills, and familiarity with healthcare or fast-paced startup environments.

Benefits

• Competitive compensation packages with annual company performance bonus eligibility.
• 15 days of paid time off to recharge, plus 10 paid US company holidays.
• Company-issued laptop to support you in your role.
• Team bonding activities and an annual company retreat.
• Growth opportunities to build your leadership skills.