Executive Assistant

About the Role:

We are seeking a highly organized and proactive Executive Assistant located in the Central Standard Time Zone (CST) to support senior leadership and their teams. This role is critical to ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.

You Will:

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.

• Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.

• Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.

• Partner cross-functionally to support larger internal or external events as needed.

• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.

• Prepare and process expense reports in compliance with company policies.

• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.

• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.

• Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.

• Identify opportunities to improve administrative processes and implement more efficient systems.

You Have:

• 5+ years of direct experience supporting VP-level or executives in a dedicated Executive Assistant role within a complex, fast-paced environment.

• Demonstrated experience managing complex calendars and coordinating travel arrangements.

• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.

• Exceptional organizational skills with strong attention to detail.

• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.

• Strong written and verbal communication skills.

• High level of integrity and ability to maintain confidentiality.

• Self-motivated with the ability to work independently while collaborating effectively across teams.

• Comfortable navigating organizational structures and building strong internal relationships.

• Willingness to travel occasionally (approximately 10–15%) if needed.

Our Benefits (there are more but here are some highlights):

• Competitive salary & equity compensation for full-time roles

• Unlimited PTO, company holidays, and quarterly mental health days

• Comprehensive health benefits including medical, dental & vision, and parental leave

• Employee Stock Purchase Program (ESPP)

• 401k benefits with employer matching contribution

• Offsite team retreats