Billing Specialist (U.S. Accounting Experience)

Job Overview

We are seeking a detail-oriented Billing Specialist with strong accounting experience and familiarity with U.S. billing and invoicing processes. The ideal candidate will be responsible for managing the full billing cycle, preparing accurate invoices, coordinating with internal teams and clients, and ensuring timely collections.

This role requires someone who understands U.S. accounting practices, accounts receivable processes, and financial documentation standards, and can work closely with finance and operations teams to maintain accurate billing records and revenue tracking.

Key Responsibilities

• Billing & Invoicing
• Prepare and issue accurate client invoices in accordance with contract terms and company policies
• Manage the end-to-end billing cycle, including invoice preparation, adjustments, and credit memos
• Ensure billing data is accurate, complete, and aligned with client agreements or service deliverables
• Review timesheets, project costs, or service reports to support billing calculations
• Maintain proper documentation supporting invoices and billing records
• Accounts Receivable
• Monitor accounts receivable aging reports and follow up on outstanding invoices
• Coordinate with clients regarding billing inquiries, payment status, and dispute resolution
• Post payments and reconcile customer accounts in the accounting system
• Assist with collections and payment follow-ups to ensure timely cash flow
• Accounting & Reconciliation
• Reconcile billing records with accounting ledgers and financial reports
• Ensure billing entries align with revenue recognition policies
• Assist in month-end closing activities related to billing and accounts receivable
• Maintain accurate records for audit and financial reporting purposes
• Process Improvement & Reporting
• Generate billing and receivable reports for management review
• Identify discrepancies and proactively resolve billing issues
• Assist in improving billing workflows and internal controls
• Work closely with finance, sales, and operations teams to streamline billing processes

Qualifications

Education

Bachelor’s Degree in Accounting, Finance, or a related field

Experience

3+ years of experience in billing, accounts receivable, or accounting

Experience working with U.S.-based companies or U.S. clients

Strong understanding of U.S. billing practices and AR processes

Experience working in remote or offshore finance teams supporting U.S. operations is a plus

Required Skills

Strong knowledge of billing procedures and accounts receivable management

Familiarity with U.S. accounting standards and financial documentation

High attention to detail and strong organizational skills

Excellent written and verbal English communication skills

Ability to handle multiple invoices, clients, and billing schedules simultaneously

Strong problem-solving and analytical skills

Preferred Experience

Experience with accounting platforms such as:

• QuickBooks
• NetSuite
• Xero
• Bill.com
• Stripe
• Salesforce billing or similar systems

Experience in SaaS, professional services, or subscription-based billing environments

Experience handling high-volume billing cycles

Work Setup

Remote / Offshore role supporting U.S.-based operations

Must be able to work with U.S. time zone overlap when required

Key Traits for Success

Detail-oriented and highly organized

Strong accountability and ownership of billing processes

Ability to work independently in a remote environment

Strong collaboration with finance and client-facing teams