Accounts Payable Specialist

Role Overview

The Accounts Payable Specialist will support day-to-day accounts payable operations by reviewing purchase orders, creating bills in QuickBooks Online, organizing payment documentation, and maintaining accurate records for reconciliation support. This role requires strong ownership of a clear workflow, excellent attention to detail, and the ability to work independently within a small finance team.

Key Responsibilities

• Accounts Payable Processing: Review incoming purchase orders and verify pricing, quantities, and vendor details for accuracy.
• Create bills in QuickBooks Online based on approved purchase orders.
• Submit bills for Finance Lead approval before payment processing.
• Payment Documentation & Record Management: Organize and prepare bill documentation for overseas wire payments, consolidating multiple vendor bills into structured payment statements.
• Maintain clean and organized accounts payable records to support reconciliation processes.
• Internal Coordination & Communication: Communicate with the internal purchaser to verify orders and clarify discrepancies when needed.
• Manage accounts payable correspondence through Gmail and internal communication through Slack.

Qualifications

• Experience: 2+ years of accounts payable or related finance/accounting experience preferred.
• Background in processing bills, reviewing purchase orders, and organizing vendor payments.
• Experience managing accounts payable for international wire payments or overseas vendors is a plus.
• Prior exposure to bill organization and payment consolidation workflows is a plus.
• Skills: Hands-on experience with QuickBooks Online as the core tool for accounts payable workflows.
• Strong attention to detail, with high accuracy in payment-related documentation.
• Ability to work independently with minimal supervision.
• Comfortable operating within a small team environment.
• Familiarity with Gmail and Slack for day-to-day communication.
• Proficiency with Git-based version control and the ability to work within a shared codebase alongside an external agency.
• Interest in growing into broader finance responsibilities over time is a plus.

Opportunity

This role offers the opportunity to join a lean finance team where strong execution and reliability directly support financial accuracy and operational efficiency. It is a strong fit for someone who values structured work, wants ownership over a clear process, and is interested in expanding into broader finance responsibilities over time.