Accounts Payable (AP) Specialist (Non-inventory)

Job Description

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support high-volume invoice processing and vendor management in a fast-paced environment. This role goes beyond data entry — it requires strong communication skills, cross-functional collaboration, and the ability to navigate complex approval workflows.

The ideal candidate is highly organized, responsive, and comfortable managing large invoice volumes while maintaining accuracy and strong vendor relationships.

Key Responsibilities

• Invoice Processing & Coding
• Process 1,000–1,200+ invoices per month with high accuracy
• Perform 3-way matching (when applicable) and proper GL coding
• Manage invoice batching, approvals, and timely entry into the AP system
• Ensure adherence to internal approval workflows and policies
• Minimize invoice send-backs by proactively resolving discrepancies

Payment Processing

• Support weekly payment runs (ACH, checks) and ad hoc payments
• Assist with payment batch preparation and execution
• Coordinate with internal stakeholders on urgent or escalated payments

Reconciliation & Month-End Support

• Reconcile vendor statements and resolve outstanding items
• Support month-end close activities, including accruals and reporting
• Ensure all AP transactions are recorded accurately and timely

Process & Compliance

• Follow internal controls and approval matrices (based on GL coding, not vendor-based)
• Ensure compliance with company policies and audit requirements
• Identify opportunities to improve AP processes and efficiency

Requirements

• 1–3+ years of Accounts Payable or related accounting experience
• Experience in high-volume invoice processing environments
• Strong understanding of AP processes, including matching, coding, and reconciliations
• Excellent attention to detail and accuracy

Soft Skills

• Strong written and verbal communication skills
• Ability to collaborate across multiple teams and stakeholders
• Proactive problem-solving and ownership mindset
• Ability to prioritize and manage competing deadlines in a fast-paced environment

Benefits

• Permanent remote work flexibility
• Paid Time Off
• Health Maintenance Organization (HMO) coverage
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth